Accounting Administrator

Summary

Join VentureWell as an Accounting Administrator and play a vital role in managing the organization's financial operations. You will be responsible for accounts payable, month-end close processes, and providing administrative support to the Finance & Administration team. This position requires strong organizational skills, proficiency in GAAP, and experience with accounting software like NetSuite. The ideal candidate will have a background in nonprofit accounting and excellent communication skills. VentureWell offers a competitive compensation package, including benefits such as health insurance, retirement plan, paid time off, and a home office stipend. The position emphasizes work-life balance and a 40-hour workweek.

Requirements

• Proficiency with Microsoft Office tools required
• Excellent customer service and communication skills with a wide range of constituents
• Exceptional time management and organization skills; ability to prioritize in a changing environment
• Are able to succeed and thrive in an environment with competing and changing priorities and tight deadlines
• Have track records of and ability to build solid collaborative working relationships, and are proven team players who enjoy a “customer service” orientation to collaboration
• Are committed to embedding equity in our internal practices and culture and in our programs in order to live and achieve our mission
• Bring openness and engagement to personal, professional, and organization-wide learning on race, class, gender, justice, and equity
• Are curious and committed to issues of environmental sustainability
• Are self-starters with excellent attention to detail and a commitment to delivering high-quality work
• Are active learners who independently learn new tools and work processes quickly
• Have excellent written and oral communication skills

Responsibilities

• Manages finance@ email for general inquiries and bill delivery; acts as liaison between inbox and other Finance team members
• Assists with vendor onboarding and records creation/maintenance in NetSuite accounting software
• Receives and organizes bills, ensures proper supporting documentation and appropriate approval routing to Budget Holders; manages Budget Holder approvals against weekly payment timeline and follows up as needed
• Works closely with the Accountant(s) and other Accounting Administrators to coordinate the entering of weekly bills and communicates shifts to the timeline
• Aggregates and documents bills approved for payment, sets up bills to be paid in appropriate systems, works closely with Signatories to ensure timely approval of payments and handles all associated payment issues
• Provides knowledgeable guidance internally/externally on VentureWell’s Purchasing and Travel and Expense Policies (training provided)
• Enters Purchase Orders in NetSuite, as needed
• Monitors expenses to ensure they are allowable under the Federal Uniform Guidance and other funder policies (training provided)
• Maintains a working knowledge of accounts payable and vendor file best practices and procedures, fraud detection and mitigation and other up to date practices to ensure the safeguarding of VentureWell assets
• Assists in preparing annual Form 1099 reporting and other AP-related filings, as needed
• Prepares monthly Operating Account Bank Reconciliation
• Assists with monthly credit card reconciliations as needed; processes in Concur ensuring timely submissions, appropriate approvals, accurate allocations and imports into NetSuite
• Monitors outstanding checks in the system by conducting a monthly review and following up with vendors and Sr. Accountant/Assistant Controller, as needed
• Monitors outstanding purchase orders in NetSuite by conducting a monthly review, preparing a detailed report and working closely with Accounting, Contracts and others to resolve questions or issues
• Assists with entering cash receipts, bank transfers and deposits during Accountant absences
• Assists with external audit preparation and ongoing internal audit and control procedures
• Provides other accounting and administrative support to the Finance & Administration team, as needed
• Maintains accurate electronic accounting files

Preferred Qualifications

• Previous experience in bookkeeping or accounts payable experience highly preferred; relevant experience in non-profit or higher education settings preferred
• Knowledge of accounting best practices, laws, standards, and Generally Accepted Accounting Principles (GAAP) preferred
• Advanced Microsoft Excel skills (e.g. VLOOKUP function and/or pivot tables) preferred
• Digital fluency using cloud-based office tools such as G Suite, CRMs and/or ERPs (Salesforce,NetSuite), team collaboration tools, and other web-based applications; with easy and ability to incorporate these tools into day-to-day work

Benefits

• An hourly rate that annualizes at $50,000-$65,000 commensurate with experience and internal equity
• 403 (b) with 200% match up to a maximum contribution from VentureWell of 10% when the employee puts it 5% (eligible after one year of service for the match)
• Medical, Dental, and Vision insurance
• $1,000 home office stipend upon hire
• A true focus on work-life balance with work weeks that reflect that
• It’s our aim for our employees in this position to not work more than a 40-hour workweek
• 20 paid vacation days
• 12 paid holidays
• 12 paid wellness days