Accounts Payable/Accounts Receivable Specialist

Summary

Join our team as an Accounts Payable/Accounts Receivable Specialist in a remote role with potential for part-time hours (10-15 hours/week) to transition to full-time (40 hours/week). The ideal candidate will have experience in AP/AR and bookkeeping, proficiency in QuickBooks, and excellent organizational skills.

Requirements

• Minimum of 2-3 years of experience in accounts payable, accounts receivable, and bookkeeping roles, preferably within an e-commerce, retail, or wholesale business
• Proficiency in QuickBooks and experience with AP/AR software such as Bill.com, Settle, and Ramp
• Familiarity with payroll systems such as Gusto
• Experience with various payment methods including bank transfers, Zelle, wires, and credit card payments
• Strong understanding of general accounting principles, bookkeeping, payment terms, and US-based accounting practices
• Highly organized with excellent attention to detail, able to manage multiple payment systems, vendors, and deadlines
• Excellent written and verbal communication skills, able to interact professionally with vendors, clients, and internal teams
• Ability to troubleshoot and resolve discrepancies or payment issues effectively and efficiently
• Experience generating reports related to cash flow, AP/AR aging, vendor payments, and bookkeeping processes

Responsibilities

• Manage and track all incoming vendor invoices, ensuring payments are processed according to agreed terms
• Coordinate with various vendors and suppliers to handle payment schedules, discounts, and payment terms
• Ensure that all vendor accounts are properly categorized and paid on time, utilizing tools such as Settle, Ramp, and Bill.com
• Handle various payment methods including bank transfers, Zelle, wires, and credit card payments
• Maintain a comprehensive SOP of all vendors, outlining payment terms, methods, and processes
• Ensure all payments are entered accurately into QuickBooks and reconciled with the company's accounting system
• Work closely with the warehouse and operations teams to resolve any payment-related issues
• Manage invoicing for our growing wholesale business, sending out invoices via QuickBooks and following up on payments
• Create and manage AR processes, ensuring that all invoices are sent promptly, and follow-up on overdue accounts is handled professionally
• Ensure timely collection of payments from wholesale partners, with a strong focus on managing payment terms and cash flow
• Track incoming payments and coordinate with the bookkeeping team to ensure proper categorization and reconciliation
• Prepare periodic AR reports, including aging reports, for management review
• Collaborate with the financial team to assist with monthly bookkeeping and ensure the timely closing of the books
• Work closely with our stateside bookkeeping and finance team to categorize and record all AP/AR transactions accurately in QuickBooks
• Help streamline financial processes and workflows to close the books faster each month
• Collaborate with our stateside bookkeeping and finance team to ensure that all AP/AR transactions are properly categorized and recorded in QuickBooks
• Assist in generating financial reports, including cash flow statements, to provide insights into the company’s financial health
• Track and report on accounts payable and receivable activities, ensuring that any discrepancies are identified and resolved quickly
• Work closely with the founders and finance team to streamline the financial processes and create a more efficient workflow
• Help manage payroll using Gusto, assisting the founders in transitioning payroll responsibilities to this role
• Ensure payroll is processed accurately and on time for different teams, including the warehouse, retail, and remote staff
• Serve as the primary point of contact for vendors regarding billing, payment inquiries, and discrepancies
• Set up new vendor accounts and maintain existing relationships, ensuring all vendors are aware of our payment processes and schedules
• Ensure compliance with all vendor agreements, contracts, and payment terms