Acquisition And Finance/Contracting Coordinator Lead

Summary

Join Tria Federal as an Acquisition & Finance/Contracting Coordinator Lead! This remote, full-time position requires 15+ years of experience and managing a team. You will be responsible for budget tracking, data analysis, report generation, communication with stakeholders, and document management. The role demands expertise in Microsoft Office Suite, particularly Excel, and experience in federal government or consulting. A bachelor's degree and the ability to obtain a Public Trust clearance are required. Tria offers a top-tier benefits package to support your well-being.

Requirements

• Possess experience working as a contractor or an employee of the Federal government or the Department of Veterans Affairs (VA)
• Possess experience working in a consulting environment and understanding of client/customer relations
• Possess knowledge of end-to-end systems, particularly with excellent industry knowledge and expertise (mortgage and loan guaranty)
• Possess experience managing teams
• Possess ability to work under pressure, coordinate multiple assignments at once, and meet deadlines, while maintaining a positive attitude and providing exemplary customer service
• Possess polished and professional verbal and written communication skills, including ability to effectively talk and write
• Possess expert command of the English language
• Possess experience in stakeholder management
• Possess Federal employment or consulting experience
• Possess experience with Budget Tracking Tool (BTT)
• Possess data analysis experience
• Possess experience working as a contractor or an employee for the Department of Veterans Affairs (VA)
• Possess ability to work under pressure, coordinate multiple assignments at once, and meet deadlines, while maintaining a positive attitude and providing exemplary customer service
• Possess strong problem-solving and analytical skills
• Possess ability to grasp complex technologies easily, learn new information quickly, and adapt to changing job requirements
• Possess experience in editing narrative and graphic products to identify and correct grammatical formatting and logic errors and to identify logical inconsistencies that will require author attention
• Possess experience in the application a variety of word processing, spreadsheet, graphics, and scheduling tools
• Possess experience in meeting with authors and other team representatives to review documents, compile inputs/corrections, resolve incompatible comments, and provide final publishable documentation
• Possess experience in explaining in simple language scientific and technical ideas that are difficult for the average reader to understand
• Possess experience in stakeholder management
• Possess excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers
• Possess a Bachelor’s degree in Business and/or Accounting, Operations Research, Mathematics, Computer Science, or related scientific or technical discipline and/or Bachelor’s degree in management, finance, MIS, or other discipline
• Possess ability to obtain & maintain a Public Trust Clearance
• Possess 5 years of Budget & Acquisition experience with a Degree, or 13 years without a Degree
• Possess 10 years of Contracting Coordinator experience with a Bachelor's degree, or 20 years without a Bachelor's degree
• Possess expertise in Microsoft Excel (Functions, formulas, pivot tables, create planned vs spend analysis modeling tool)
• Possess proficiency in Microsoft Office (PowerPoint, Word, etc.)
• Possess advanced skills in Microsoft Teams
• Possess strong Microsoft SharePoint experience
• Possess high attention to detail
• Possess strong problem-solving and analytical skills

Responsibilities

• Perform Budget Tracking Tool (BTT) excel export analysis (ability to create pivot tables, graphs, custom formulas, and reports, and organize the excel data)
• Analyze BTT Strips (Planned, Submitted, Awarded) by Fiscal quarter
• Identify any BTT Strips not awarded by their program need date
• Identify BTT Strips that are approaching program need date
• Highlight and notify of newly awarded BTT Strips
• Ensure data accuracy of BTT strips (alerts of inconsistencies or errors)
• Reconcile OSS Daily Status tool vs BTT Data (identify discrepancies of the two excel workbooks)
• Develop PowerPoint/Graphs/Charts for PowerPoint slides
• Provide Notifications/alerts to Portfolio Acquisition team - of BTT Strips being marked Late, newly added, delayed, awarded etc.)
• Create Weekly/Monthly Forecasts/Projections of BTT excel data
• Stand-up and lead MS Teams Channel(s) as a primary form of communication with stakeholders
• Oversee/gather required data and inputs to create written narrative and graphic documents of a technical and business nature, ensuring grammatical, format, style, and logic while using a variety of word processing, spreadsheet, graphics, and scheduling tools
• Act as first point of control to edit highly technical documents involving IT software and hardware systems and networks
• Support the development and coordinate high quality responses to data calls received from internal and external stakeholders, including talking points, web content, Congressional responses, PowerPoint presentations, white papers, formal testimony, and miscellaneous data calls
• Maintain a knowledge management repository and historical record of responses to information requests
• Draft responses to recurring communication tasks and other mission-driven ad hoc requests for information
• Review and edit narrative and graphic products to identify and correct typographical and grammatical errors and to identify logical inconsistencies that will require author attention
• Assist COR in writing this up for QASP or deficiency letter and translate technical information from disparate sources into executive-level communications
• Maintain document and data repositories utilizing the existing program/project level tools (i.e. SharePoint)
• Generate, control, distribute, and maintain various program and project documents, data, processes, and artifacts in accordance with VA directives
• Create routine and ad hoc reports, with the ability to produce alternate depictions of IT project performance data to identify and highlight issues
• Adhere to standard operating procedures for communication activities and identify process improvements
• Facilitate executive-level virtual meetings; prepare meeting agenda, capture meeting minutes, and track outcomes and action items
• Work proactively and independently to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices
• Plan, monitor, and control relevant tasks outlined in the contract and statement of work
• Function as part of an integrated team sharing products, best practices, and information across the portfolio
• Perform related duties as assigned by Product Line Supervisor and stakeholders across the Portfolio, Business and OIT

Preferred Qualifications

• Possess financial-related experience
• Possess familiarity with the Federal budget regulations and annual development cycle

Benefits

• Top-tier benefits package to invest in your physical, mental, and financial health and wellness
• Opportunities to learn new skills, seize new challenges, and advance your career