Administrative Assistant

Summary

Join Pennylane, a fast-growing FinTech company, as a Training Coordinator! You will play a vital role in supporting the administrative aspects of our company-wide training programs. Collaborate with the training team and other departments to ensure efficient planning, billing, and documentation of training activities. Manage training logistics, communicate with participants, coordinate with external contractors, and maintain up-to-date databases. This role requires strong organizational and communication skills, proficiency in various software tools, and experience in training administration (preferred). Pennylane offers a dynamic work environment, excellent benefits, and opportunities for professional growth.

Requirements

• Diploma in business administration, human resources, or a related field (or equivalent experience)
• Excellent organizational, time management, and problem-solving skills
• Mastery of computer tools such as Google Sheet, Notion, Livestorm, Argalis (a plus) and database management systems
• Good written and verbal communication skills
• Ability to work independently while being a collaborative team member

Responsibilities

• Manage the administrative logistics of training sessions, including room booking, scheduling coordination, and preparation of educational materials
• Ensure communication with training participants, providing necessary information and answering questions
• Organize the logistical and administrative relationship with our subcontractors (integrators and freelancers)
• Coordinate training registrations, collect and manage registration forms, and maintain up-to-date databases
• Track invoices and payments related to training in coordination with the finance department
• Prepare and distribute reference documents related to our Qualiopi certification
• Manage the technological tools used for online or virtual training, and provide technical support to participants as needed
• Collaborate with the training team and other Pennylane teams to update training calendars, schedules, and internal documents

Preferred Qualifications

Prior experience in the field of training or training administration

Benefits

• One of the best health insurance plans on the market (Alan Blue and Alan Mind)
• Restaurant vouchers (Swile Card)
• Between 6 and 12 additional RTT days in addition to the 5 weeks of paid leave
• The possibility of improving your English thanks to Busuu
• A monthly budget dedicated to all our Pennylaners, encouraging work from home or in a coworking space
• Easy access to our offices, located a few minutes from Saint Lazare in the heart of Paris
• An envelope of BSPCE (employee stock ownership plan)
• Access to 8000 gyms throughout France and more than 300 wellness activities via our partner Gymlib
• A Mac
• We practice many sports together and are keen to meet regularly for corporate events such as Tech Days (which allow remote Pennylaners to meet every 3 months) or our company seminar which takes place once a year, and which promotes great moments of cohesion for everyone