Administrative Assistant

Summary

Join Splice as an Administrative Assistant Contract (Hybrid NYC) and provide comprehensive support to an executive. You will manage calendars, coordinate travel arrangements, oversee expense reports, and offer logistical support for various administrative tasks and projects. The role also includes managing materials, assisting with ad-hoc projects for the People & Culture team, and providing dedicated office support. This hybrid position is based in New York City. The national pay range for this role is $40/hr - $50/hr.

Responsibilities

• Manage the executive's calendar, coordinating availability with internal and external stakeholders, and ensuring that all appointments are accurately reflected and updated as needed
• Manage all aspects of the executive's travel arrangements, including booking flights, hotels, transportation, and other accommodations
• Oversee the preparation, submission, and tracking of expense reports for the executive, including reviewing and organizing receipts, categorizing expenses, and completing expense forms within Expensify
• Provide logistical support for various administrative tasks and projects as assigned by the executive
• Assist with managing and organizing materials related to the executive's projects or initiatives
• Provide support on ad-hoc projects including event coordination, administrative tasks, research, and deck creation with the People & Culture team & other departments
• Provide dedicated office support, ensuring all necessary administrative and operational tasks are handled efficiently
• Maintain office supplies, coordinate meeting spaces, manage the seating schedule, and address any immediate needs that arise during your assigned day
• Offer additional office support during events or when teams and departments are present in the office for offsite activities