Remote Administrative Assistant/Accounts Payable Specialist

Summary

The job involves managing accounts payable operations, vendor relationships, and using accounting software for financial management and reporting. The ideal candidate should have experience as a Bookkeeper or Accounts Payable Specialist, proficiency in QuickBooks and Bill.com, strong organizational skills, and the ability to work collaboratively.

Requirements

• Proven experience as a Bookkeeper or Accounts Payable Specialist
• Proficiency in accounting software, particularly QuickBooks and Bill.com
• Strong understanding of accounts payable processes and vendor management
• Excellent organizational skills and attention to detail
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment
• Strong communication skills and ability to work collaboratively with team members

Responsibilities

• Manage day-to-day accounts payable operations
• Process invoices, verify transaction details, and maintain accurate records
• Handle vendor relationships
• Ensure timely and accurate payments and resolve any discrepancies
• Ensure that all billing is directed to the appropriate entities within our management structure
• Support the manager and the president of the company with administrative paperwork, forms, and scheduling
• Maintain organized payables records and ensure compliance with relevant regulations and standards
• Schedule interview candidates for open positions posted by the company
• Utilize Rent Manager to assure accuracy of tenant accounts and transactions
• Compare bank deposits with payments processed for accuracy

Preferred Qualifications

• Experience in property management utilizing Rent Manager
• Previous experience working U.S. based hours