Adminstrative Assistant Execution & Systems Manager

Summary

Join 20four7VA as a CPT-9342 Admin VA (Execution & Systems Manager) and contribute to a dynamic team. This role requires 10-15 hours per week, working before 3 PM EST with flexible days, but a minimum of 3 days per week. Responsibilities include managing emails, maintaining CRM systems, managing calendars, assisting with landing page layouts, publishing podcasts, updating weekly plans, completing SOPs, and cross-referencing data. Strong admin system skills, written communication, copywriting, and quick learning of new tools are essential. The position offers competitive rates, weekly payments, annual rate increases, paid time off, paid holidays, free training, and a supportive community.

Requirements

• Strong with admin systems, written communication, and checklists
• Confident with copywriting, SOP interpretation, and client-facing email replies
• Works best with clear expectations, deadlines, and templates
• Learns new tools quickly with guidance (Descript, Kajabi, etc.)

Responsibilities

• Monitor and route emails (filter for bookings, pitches, media leads)
• Maintain CRM system with chart pulls, birthday tags, follow-up reminders
• Manage calendar availability (sync with bookings, update as needed)
• Assist with landing page layout in Kajabi (framework first; creative VA polishes graphics)
• Publish podcast episodes (upload files, enter show notes, cross-post to YouTube and audio platforms)
• Update weekly execution plan by Friday or Monday 10 AM
• Complete assigned SOPs or highlight what’s needed
• Cross-reference chart pull activity with nurture sequence gaps and send personal follow-ups

Benefits

• Competitive rates
• Weekly payments
• Annual rate increase (based on performance)
• Paid time off
• Paid holidays
• Free training and upskilling
• Constant support and guidance from managers and mentors
• Clear schedules and guidelines
• A vibrant community always ready to support you