Agency Traffic and Project Manager (Part-Time)

Summary

Join us as our Agency Traffic & Project Manager in a 12-month fixed term maternity cover contract! Enjoy the flexibility of a hybrid work model and play a key role in shaping our projects and operations.

Requirements

• Commercial Acumen: A strong understanding of commercial awareness, allowing you to confidently navigate discussions around P&L, utilisation, and margin
• Project Management Prowess: You’re a master at defining project scopes, estimating resources, and managing budgets
• Process Improvement Mindset: A continuous drive to improve project workflows, collaborating with the team to identify areas for improvement and adapt to changing client needs
• Experience: Previous experience in project management or a similar role within a marketing agency environment
• Technical Skills: Proficiency in project management software (e.g., Workbook, Traffic, Wrike or similar) and strong Google Sheets / Excel skills for reporting and analysis
• Communication Skills: Excellent written and verbal communication skills, with the ability to present data clearly and effectively
• Attention to Detail: Strong organizational skills and meticulous attention to detail to keep everything running smoothly
• Team Player: A collaborative mindset, eager to support colleagues and enhance team processes

Responsibilities

• Track and analyse essential data to provide insights on project scopes, inter-office collaboration, and third-party costs
• Create monthly utilization reports with detailed commentary, helping management understand how resources are performing and where improvements can be made
• Develop burn reports to assess resource usage against project plans, tracking both actual utilization and the initially planned utilization
• Collaborate with the team to adjust and reschedule hours for remaining project deliverables
• Ensure timesheets are completed on time and regularly reviewed for accuracy, ensuring all project work is accounted for
• Oversee project finances by approving expenses, creating POs, tracking freelancers, and ensuring alignment with client SOWs
• Continuously identify ways to improve project processes, working closely with the team to streamline workflows and align with client needs
• Keep all stakeholders informed about project progress, anticipate any changes, and ensure any adjustments are communicated clearly, along with necessary action plans and deadlines