Assistant/Project Assistant

Summary

Join Manay CPA, a reputable full-service accounting firm, as an Executive Assistant providing comprehensive administrative and personal support to the COO and Partners. You will manage schedules, communications, and workflows; handle travel arrangements; manage email inboxes; maintain client information; assist in project planning and execution; conduct market research; prepare reports and presentations; and collaborate with stakeholders. This full-time remote position requires a dedicated office space and flexibility, including occasional weekend work. The ideal candidate possesses a Bachelor's degree, 2-5 years of relevant experience, proficiency in Microsoft Office Suite, and native or bilingual proficiency in Turkish. Manay CPA offers a competitive salary, remote work opportunities, a positive work environment, training, paid time off, and growth opportunities.

Requirements

• Bachelor's Degree in related fields
• 2 - 5 years of professional experience in related fields
• Only candidates with 2+ years of professional experience as an executive assistant, administrative assistant, program coordination, event planner, and/or communications will be considered
• Proficiency in Microsoft Word, Excel, Outlook
• Native/Bilingual in Turkish, excellent verbal and written communication skills in business English. All interviews will be conducted in English!
• Positive and team player personality
• This is a full-time Remote Position
• A dedicated office room/space is required
• Due to the nature of the position, weekends may be required. The ideal candidate must be flexible
• Work hours will be based on US TIME ZONES (EST)

Responsibilities

• Provide comprehensive administrative and personal support to the COO and Partners, managing schedules, communications, and workflows
• Oversee business and personal calendar & meeting management—coordinate, confirm, and adjust appointments, register for events, and proactively balance external commitments
• Handle travel and logistics coordination—book flights, lodging, and transportation; provide travel time estimates, parking details, and reconcile mileage for reporting
• Manage email inboxes for the COO and Partners, including drafting, proofreading, and sending professional correspondence
• Maintain and update LinkedIn accounts and contact lists as needed
• Screen, answer, and return calls, WhatsApp, and text messages professionally and efficiently
• Maintain and update client information in the CRM system to ensure data accuracy
• Assist in project planning, execution, and tracking, focusing on financial and operational initiatives
• Analyze project data, monitor progress, and identify key performance trends to support decision-making
• Conduct research on market trends, competitors, industry updates, and best practices to provide insights for business initiatives and reports
• Gather and verify data from credible sources, compile findings, and present recommendations through summaries, charts, and presentations
• Develop and maintain project management tools and dashboards to provide visibility on timelines, tasks, and deliverables
• Prepare detailed reports, financial statements, presentations, and dashboards for internal distribution by gathering and analyzing data from multiple sources. Ensure reports are accurate, visually clear, and provide actionable insights
• Collaborate with internal and external stakeholders to collect necessary information, track progress, and follow up on action items and deliverables to ensure project milestones are met
• Monitor deadlines and proactively remind stakeholders of upcoming tasks, reporting timelines, and required inputs
• Consolidate feedback and updates from various departments to maintain clear and up-to-date project documentation
• Assist in preparing meeting agendas, recording minutes, and tracking follow-up items to ensure accountability and timely completion
• Provide administrative support in generating and formatting graphs, charts, and visuals for reports and presentations
• Perform data entry tasks with exceptional accuracy and attention to detail
• Work independently while effectively managing multiple priorities and competing deadlines
• Assist other departments as needed to ensure smooth business operations
• Other duties may be assigned from time to time within the scope of the position

Benefits

• USD base salary based on experience
• Fully remote working opportunities
• Great company culture, family-like work environment
• Excellent on-going training
• Paid vacation and holidays
• Growth opportunities