Associate Director, Medical Affairs Operations

Summary

Join 4DMT, a clinical-stage biotherapeutics company, as an Associate Director, Medical Affairs Operations. This integral role provides operational and scientific support for key initiatives, ensuring successful implementation. You will collaborate with cross-functional teams, manage projects, and streamline processes for operational efficiency. Experience in congress management and developing metrics dashboards within a biotech environment is essential. The position may be fully remote or hybrid, depending on location. This individual contributor role reports to the VP, Medical Affairs and requires strong analytical, organizational, and communication skills.

Requirements

• Bachelors in a scientific discipline or equivalent degree with a minimum of 7 years of relevant clinical, scientific and/or industry medical affairs; or, equivalent combination of education and experience
• 8+ years of administrative and/or operations experience within the Biotech or similar industry
• Experience working in medical affairs, clinical trial development, and/or research management
• Direct experience in project management with third-party vendors is required
• Strong analytical and organizational skills with the ability to focus on detailed information required
• Strong project management skills required
• Strong written and verbal communication skills required, including professional communication with clinicians
• Must be able to manage many diverse projects
• Excellent organizational/time management skills
• Ability to collaborate and align with diverse, cross-functional teams
• Must be able to work well independently and in teams as necessary
• Demonstrates change agility, maintaining a positive attitude, anticipating and proactively adapting actions to seize opportunities during times of rapid change and/or uncertainly
• Must have strong analytical skills
• Advanced MS Office skills required

Responsibilities

• Provide operational expertise overall for Medical Affairs, serving as the go-to person for streamlining processes, identifying gaps, and offering solutions for operational efficiency
• Develop (or co-develop) appropriate Medical Affairs Operations dashboards to assess progress against objectives, provide accurate and comprehensive tracking, and develop and providing reports to leadership as needed
• Contribute to implementation of new processes and systems on behalf of medical affairs, liaising with third parties and providing training opportunities for internal stakeholders
• Provide support for scientific congresses within the functional area, with oversight to ensure quality of work and appropriate compliance with congress requirements
• With direction from Medical Affairs leadership, liaise directly with scientific congress organizers to help ensure robust representation of 4DMT at scientific meetings
• Manage all operational aspects of congress logistics, including room blocks, registrations, contracting for meeting spaces and associated on-site meeting requirements (food and beverage, A/V, signage etc.)
• Provide logistics support to all Medical Affairs external engagements, including advisory boards
• Utilize internal operating system to own the management of contracts for external consultants for all engagements and for other third-party vendors
• Work with Legal Department and business partners to develop and negotiate payment schedules for Medical Affairs projects
• Assist with other duties related to the operations of Medical Affairs, including facilitation and management of cross-functional work-streams
• Other duties as assigned, nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time

Preferred Qualifications

Direct experience with management of scientific congress activities is strongly preferred, such as management of congress logistics, meeting space planning, consultant contracting, and advisory board logistics planning

Benefits

• Travel: approximately 10-20%, including an occasional weekend for scientific congress support
• Base salary compensation range: National Salary Range: $176,000 - $215,000 Bay Area Salary Range: $188,000 - $226,000
• Depending on location, this role may be fully remote or hybrid