Chief of Staff/Executive Personal Assistant

Summary

Join our client's team as their Chief of Staff/Executive Assistant, providing comprehensive support across both business and personal aspects. This fast-paced role demands a highly skilled, detail-oriented professional who is tech-savvy and adept at managing diverse responsibilities. You will be a strategic partner to the executive, overseeing their schedule, travel, and various projects. The position requires managing vendors, planning events, maintaining confidential information, and proactively improving operations. A competitive salary of $100K to $150K per year (through 1099) is offered.

Requirements

• Demonstrated experience in roles requiring strategic thinking, project management, and multitasking
• Exceptional tech skills, with proficiency in Microsoft Office Suite, Excel, and familiarity with AI tools
• Strong written and verbal communication skills, with a preference for concise and effective messaging
• A track record of excelling in fast-paced, high-pressure environments
• A resourceful “get-things-done” mindset, with the ability to tackle complex challenges
• Proven ability to balance and integrate business and personal priorities seamlessly
• Successful completion of a background check
• Verifiable references to confirm experience and qualifications

Responsibilities

• Serve as a strategic partner to the executive, managing business and personal priorities with exceptional attention to detail
• Oversee and optimize the executive’s daily schedule, appointments, and complex travel arrangements
• Utilize AI tools to review meeting recordings, extract actionable insights, and ensure the executive is informed and prepared
• Coordinate and manage personal and professional projects, including household renovation efforts and special initiatives
• Manage relationships with vendors and service providers for both business and household needs
• Plan and execute business and family events, ensuring flawless execution of logistics and details
• Maintain confidential records and documents, safeguarding sensitive information
• Act as a point of contact for internal and external communications, ensuring clarity and professionalism
• Proactively identify areas for improvement and implement solutions to streamline operations

Preferred Qualifications

Flexibility, including availability for weekend hours as needed

Benefits

$100K to $150K per year, through 1099