Clinical Research Grants Administrator

Summary

Join Vitalief, a leading site solutions partner, as a Pre and Post Award Clinical Research Grants Administrator! In this fully remote, fully benefited position, you will support a major healthcare provider in successfully planning and executing their research. You will manage all phases of research grant and contract administration, from pre-award preparation to post-award monitoring and closeout. This role requires strong grant administration experience, particularly with Federal and NIH grants, and excellent communication and problem-solving skills. Vitalief offers a competitive salary, comprehensive benefits including paid time off, life and disability insurance, and a 401k plan, plus a people-first culture that prioritizes work-life balance.

Requirements

• A minimum of 3 years of experience in of demonstrated related experience with emphasis on pre and post award grant administration
• Experience preparing Federal, NIH, and other research grant submissions from a regulations and requirements perspective
• Bachelor’s degree required
• Ability to manage all phases of the grant cycle and in dept knowledge of financial reporting associated with research funding- budget forecasting, monitoring fund statements accounting issue resolution
• Demonstrated experience building positive relationships and working effectively with PI’s, all levels within the client organization, as well as external grantor agencies and subcontracting institutions
• Some experience in financial / budget management and understanding of basic accounting practices
• Critical thinking & decision-making skills – ability to evaluate all aspects of a situation and to independently make appropriate and timely decisions
• Demonstrated proficiency in Microsoft Office, Word, Excel, PowerPoint applications
• Detail-oriented, excellent communication skills, ability to multi-task, prioritize to meet deadlines, problem-solve, and balance a sense of humor with necessity to interact professionally at all levels
• Highly goal oriented, self-motivated, and ability to work independently as well as with guidance when appropriate

Responsibilities

• Manage all phases of research grant and contract administration, supporting the work of various clinical and research programs
• Perform pre and post award responsibilities including: preparing and/or reviewing administrative material for grant submissions; budget forecasting and management; ongoing monitoring of fund statements; financial management and monitoring of awarded grants, resolution of accounting problems/errors; functioning as a liaison to federal and non-federal grantor agencies and subcontracting institutions; monitoring all grants and contracts for compliance issues; and assisting Principal Investigators (PI’s) and program staff in submitting their semi-annual effort certification forms/reports
• Prepare Federal, National Institutes of Health (NIH), and other grant submissions – coordinating the administrative aspects of the proposal (i.e., electronic grant submission, budgets, bio-sketches of personnel, etc.)
• Identify and work with PI to prevent projected over expenditures and resolve deficit situations
• Advise and/or assist PI with the following: prevent over expenditures (resolve deficit situations), allowable and unallowable expenditures on grants; on processes, such as: travel reimbursements, purchase order requisitions, and check requests for assigned grants/contracts; process cost transfers in a timely manner proactively identify and avoid the need for cost transfers; closeout grants/contracts at end of award period; completing progress reports, carry forward, and other requests to Sponsor; closeout grants/contracts at end of award period
• Work with post award and contracts team to ensure that new awards set up properly and timely
• Review Notice Of Awards (NOA) for sponsor terms and conditions and communicate to the PI any special terms and conditions
• Initiate and process reimbursements, purchase order requisitions, and check requests for assigned grants/contracts
• Review and approve Final Financial Reports and final invoices
• Keep current with federal (NIH in particular), state and other requirements, timelines and policy issues

Preferred Qualifications

Master’s degree preferred

Benefits

• 20 PTO (Paid Time Off) days plus 9 paid Holidays annually
• Company paid life insurance and short / long term disability coverage
• 401K retirement program
• Robust healthcare plans to choose from
• 100% remote work