Consultant - Privacy Analyst

Summary

Join Kalles Group as a Privacy Analyst and oversee the organization’s Records of Processing Activities (ROPA), ensuring compliance with data protection laws like GDPR and UK GDPR. You will develop, update, and maintain comprehensive ROPA registers, collaborating with various teams to ensure accuracy and completeness. Responsibilities include reviewing data entries, coordinating with data owners, identifying compliance gaps, and providing training to process owners. You will also prepare ROPA data for audits and inspections and generate compliance reports. This remote role requires a Bachelor’s degree or equivalent experience, 2+ years in a privacy role, and strong understanding of GDPR and related regulations. Kalles Group offers competitive compensation, work-life balance, and opportunities to connect with a supportive team.

Requirements

• Bachelor’s degree in Law, Information Governance, Data Privacy, or related discipline (or equivalent work experience)
• 2+ years in a privacy, data protection, or compliance role, with direct experience managing or maintaining ROPA
• Strong understanding of GDPR, UK GDPR, and related privacy regulations
• Exceptional attention to detail and ability to translate complex processing activities into clear, structured documentation
• Proficiency with privacy management tools (e.g., OneTrust, TrustArc, or similar)
• CIPP/E, CIPM, or equivalent privacy certification

Responsibilities

• Develop, update, and maintain comprehensive ROPA registers in accordance with legal and regulatory requirements
• Review and validate data entries to ensure accuracy, completeness, and alignment with approved processing purposes, legal bases, and retention schedules
• Coordinate with data owners and process leads to identify and document changes to processing activities, including data flows, recipients, and security measures
• Ensure ROPA content meets requirements set forth by data protection authorities and internal privacy policies
• Identify inconsistencies or gaps in processing activity records and recommend corrective actions
• Partner with Privacy Counsel to align ROPA with cross-border transfer mechanisms, DPIAs (Data Protection Impact Assessments), and security measures documentation
• Serve as the primary point of contact for business units regarding ROPA-related inquiries
• Provide guidance and training to process owners on ROPA requirements, terminology, and documentation best practices
• Coordinate periodic ROPA review cycles to confirm continued compliance and operational accuracy
• Prepare ROPA data for regulatory inspections, audits, and internal compliance reviews
• Generate reports and metrics on ROPA completeness, changes over time, and compliance status for leadership and governance bodies
• Support remediation planning and follow-up for any deficiencies identified in ROPA-related audits

Preferred Qualifications

• Experience working in regulated industries such as healthcare, finance, or technology
• Familiarity with data governance, security controls, and record retention frameworks

Benefits

• Competitive compensation with opportunities for additional incentives
• The salary for this role is $100-125K/year
• Work/life balance – we know there’s more to life than work! We encourage our team to pursue other passions, get outside, and spend time with family. We work with clients and consultants to set expectations for a manageable workload
• Opportunities to connect in person and remotely with a passionate, supportive team
• This role can be remote