Editor, Conference Proceedings

Summary

Join AIP Publishing, a leading physical sciences publisher, as an Editor, Conference Proceedings. Reporting to the Director, Publishing Development, you will oversee the editorial development, quality control, and workflow of conference proceedings. This customer-centric role involves collaborating with conference organizers and authors, ensuring high-quality content, and managing multiple projects. You will also establish and manage an editorial board, conduct ethical checks, and work with production teams for timely publication. The ideal candidate possesses strong editorial skills, experience in scholarly publishing, and a commitment to ethical publishing standards. AIP Publishing offers a remote-work environment with various benefits.

Requirements

• Bachelor’s degree in a relevant field (i.e. Science, Publishing, Communications), with a strong preference for a degree or background in the physical sciences required
• 1 – 3 years of experience in acquisitions or editorial roles, preferably in academic or STM
• Strong understanding of research integrity and publication ethics (e.g., COPE guidelines) required
• Proficiency with editorial management systems and online publishing platforms
• Knowledge of copyright, licensing agreements, and publishing contracts
• Familiarity with scholarly indexing services and metadata standards (e.g., DOIs, CrossRef)
• Trained in tools for plagiarism detection and data integrity analysis

Responsibilities

• Oversee the intake of proposals for publication, ensuring alignment with scope, peer review validation, and compliance with AIPP editorial guidelines
• Collaborate with conference organizers and authors to maintain high-quality published content
• Ensure conference proceedings are indexed correctly and meet scholarly communication standards
• Identify opportunities to improve editorial workflows and enhance the visibility of conference content
• Work with production teams to ensure timely publication and effective dissemination of proceedings
• Establish and manage an editorial board by recruiting subject-matter experts to guide content development, review submissions, and ensure alignment with publication goals and standards
• Conduct ethical checks for issues such as plagiarism, data manipulation, and conflicts of interest
• Ensure submissions comply with ethical publishing standards and industry regulations
• Develop and enforce ethical guidelines, including clear policies, reporting mechanisms, and investigation processes
• Oversee case intake, investigations, and resolutions while ensuring confidentiality and continuous improvement of ethical practices

Preferred Qualifications

• Exceptional communication and interpersonal skills
• Ability to manage multiple projects and deadlines in a fast-paced environment
• Excellent attention to detail and analytical skills

Benefits

• A remote workforce with staff based in NY, NJ, CT, MD, VA, PA, MA, RI, or Washington, DC, who meet in person for collaboration, training, strategic planning — and fun!
• Generous paid time off and paid sick and safe leave
• Flexible Work Schedule
• Competitive medical, dental and vision benefits
• Exceptional retirement benefits
• Monthly remote stipend
• Training and Tuition assistance
• Employee Assistance Program