Event Coordinator

Summary

Join Opal Group as an Event Coordinator and contribute to the success of our executive-level conferences. This remote, full-time international consultant role involves managing all aspects of conference logistics and program development. You will collaborate with various teams, liaise with speakers and sponsors, and ensure seamless event execution. The position requires strong organizational, communication, and interpersonal skills, along with experience in event planning and research. Occasional travel may be required. A bachelor's degree is preferred, and experience with Salesforce is a plus.

Requirements

• Experience doing research and procurement
• Ability to work under pressure
• Strong interest in event planning
• Strong analytical and critical thinking skills
• Excellent ability to multi-task, prepared to work on at least 5 events at varying stages
• Excellent interpersonal skills, with the ability to communicate professionally with and relate to all levels both within and outside the organization
• Engaging, professional, and diplomatic demeanor
• Self-motivated and able to work both independently and as part of a team
• Strong attention to detail
• Valid travel documents for US entry

Responsibilities

• Establish and maintain relationships with key professionals, industry leaders, senior executives, and media within relevant vertical markets
• Assist customers professionally, service-oriented during the execution of daily work and onsite at conferences
• Manage the coordination of internal Travel, Transportation, and Shipping arrangements
• Manage the coordination of VIP Speaker Travel
• Event management, planning and logistics in all stages
• Liaise with speakers and sponsors to collect accurate and relevant information related to the website, conference brochures, and mobile app
• Coordinate conference mailings, including notifications for hotel bookings, activity registrations, mobile app, printing materials deadlines, etc
• Direct communication with the accounting department to review the event's status in terms of financial results, collections, opex, expenses, other revenue, reservations, etc
• Complaint management from event participants
• Create and edit conference mobile app, including sponsor ads, speaker biographies, and speaker presentations
• Manage registrations through databases
• Facilitate organizing and coordinating panel discussions (for speakers) before the event

Preferred Qualifications

• Bachelor’s Degree
• Experience with Salesforce

Benefits

Remote work