Event Coordinator

Summary

Join our team as an Event Coordinator to produce logistics and program for events, manage conference-related materials, and work closely with Marketing, Sales, and Operations teams in a remote role.

Requirements

• Bachelor’s Degree preferred
• Experience doing research and procurement
• Ability to work under pressure
• Strong interest in event planning
• Strong analytical and critical thinking skills
• Excellent ability to multi-task, prepared to work on at least 5 events at varying stages
• Excellent interpersonal skills, with the ability to communicate professionally with and relate to all levels both within and outside the organization
• Engaging, professional, and diplomatic demeanor - Customer service focus
• Self-motivated and able to work both independently and as part of a team
• Strong attention to detail
• Experience with Salesforce is a plus
• Valid travel documents for US entry

Responsibilities

• Establish and maintain relationships with key professionals, industry leaders, senior executives, and media within relevant vertical markets - Networking skills
• Assist customers professionally, service-oriented during the execution of daily work and onsite at conferences, leadership, communication, and public skills
• Manage the coordination of internal Travel, Transportation, and Shipping arrangements
• Manage the coordination of VIP Speaker Travel
• Event management, planning and logistics in all stages
• Liaise with speakers and sponsors to collect accurate and relevant information related to the website, conference brochures, and mobile app (logos, firm descriptions, biographies, headshots, presentations, and advertisements where applicable)
• Coordinate conference mailings, including notifications for hotel bookings, activity registrations, mobile app, printing materials deadlines, etc
• Direct communication with the accounting department to review the event's status in terms of financial results, collections, opex, expenses, other revenue, reservations, etc
• Complaint management from event participants
• Create and edit conference mobile app, including sponsor ads, speaker biographies, and speaker presentations
• Manage registrations through databases
• Facilitate organizing and coordinating panel discussions (for speakers) before the event