Executive Assistant

Summary

Join Gemini, a global crypto and Web3 platform, as an Executive Assistant supporting technology and product executives. This role involves managing complex calendars, coordinating events and travel, and ensuring smooth communication across the Technology organization. You will work closely with executives, other staff, and external partners. The ideal candidate is proactive, solution-oriented, and comfortable working in a fast-paced environment. Gemini offers a competitive salary, bonus, equity grant, comprehensive health plans, 401k matching, paid parental leave, and flexible time off.

Requirements

• 2-4 years of experience as an Executive Assistant to high level executives
• Proficiency in Google Suite and Slack
• Extensive experience with complex scheduling, planning and travel logistics
• Excellent written and verbal communication skills; strong time management abilities
• Strong administrative writing and communication skills

Responsibilities

• Manage calendars simultaneously for technology and product executives
• Coordinate leadership events, team off-sites and conference speaking engagements, as well as any associated travel itineraries/accommodations and venue reservations
• Work closely and well with the broader staff to ensure all relevant calendars are considered and functioning cohesively
• Partner with other upper management, partners, vendors, candidates and other relevant individuals on key initiatives while helping to ensure key executives are following through on important tasks
• Run team meetings, engineering demos, and coordinate team events
• Process business related expenses and draft internal and external correspondences
• Manage complex, changing, and frequent travel arrangements (multi-stage, multi-city, international airfare and accommodation)

Preferred Qualifications

• Ability to interact with staff at all levels and maintain a high level of professionalism, confidentiality, and humility
• Strong orientation to finding solutions to complex situations
• Proactivity and confidence to work closely with and adapt to the style of executives who travel frequently and lead a fast-paced day-to-day rhythm
• High degree of responsiveness, strong decision making ability, and excellent attention to detail
• Ability and willingness to provide executive support beyond the scope of a typical work day. The ideal candidate will be able to maintain a strong, responsive flow of communication with executives in different time zones, etc
• Accommodating to last minute changes and urgent business needs as required

Benefits

• Competitive starting salary
• A discretionary annual bonus
• Long-term incentive in the form of a new hire equity grant
• Comprehensive health plans
• 401K with company matching
• Paid Parental Leave
• Flexible time off