Executive Assistant

Summary

Join Level Access, a company that offers professional growth, societal impact, and financial success. As an Executive Assistant, you will provide comprehensive administrative support to nine senior leaders, managing their calendars, coordinating meetings, and handling travel arrangements. You will play a crucial role in ensuring smooth operations and enabling executives to focus on key initiatives. This full-time salaried position offers a competitive benefits package, including bonus opportunities and unlimited vacation time. A minimum of 5 years of experience as an Executive Assistant supporting multiple senior executives is required. A Bachelor's degree is helpful.

Requirements

• Minimum of 5 years of experience as an Executive Assistant, preferably supporting multiple senior executives in a fast-paced environment
• A Bachelor's degree in Business Administration, Communications, or a related field is helpful
• Strong interpersonal and time management skills, with the ability to prioritize tasks effectively
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and software tools
• Ability to work independently and as part of a team, with an adaptable approach
• High level of integrity and discretion
• Experience handling critical information while maintaining the highest level of confidentiality

Responsibilities

• Proficiently supervise the detailed calendars of several executives, including coordinating meetings, prioritizing tasks, and optimizing time management
• Prioritize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items
• Prepare materials and presentations for board meetings. Coordinate board meeting logistics and ensure all vital documentation is distributed to participants
• Arrange and lead domestic and international travel itineraries, including booking flights, accommodations, and transportation
• Assist with small projects and initiatives, providing research, data analysis, and administrative support as needed
• Prepare and submit expense reports for the executive team, ensuring accuracy and adherence to company policies

Benefits

Competitive benefits package, including bonus opportunities and unlimited vacation/FTO