Executive Assistant

Summary

Join TaxValet as an Executive Assistant to the Business and People Operations Manager, working 100% remotely from Luzon, Philippines. This flexible late-shift role requires managing the manager's calendar, preparing documents, coordinating meetings, and handling sensitive information. You will need at least one year of experience as an Executive Assistant and proficiency in Google Suite. TaxValet offers a competitive monthly salary, 43 days off per year, and opportunities for professional development. The company prioritizes a positive and collaborative work environment and is committed to diversity, equity, and inclusion. This is a chance to contribute to a fast-growing, successful, and values-driven organization.

Requirements

• At least 1 year of experience as an Executive Assistant or in a similar role
• Exceptional organizational skills with a keen eye for detail
• Proficiency in Google Suite and project management tools
• Strong written and verbal communication skills in English
• Ability to work independently and manage time effectively
• Experience with calendar management
• Proven experience developing and following SOP’s
• Comfortable working with sensitive and confidential information
• Comfortable working with and learning new technologies
• Professional
• Demonstrated ability to prioritize tasks and meet deadlines consistently
• Experience in managing complex schedules and coordinating meetings
• Proficiency in preparing reports and presentations
• Ability to anticipate needs and take initiative in solving problems
• Interpersonal
• Warm and approachable personality
• Direct and clear communication style (someone who appreciates getting right to the point)
• Ability to build and maintain professional relationships
• Adaptable and flexible in a dynamic work environment
• Discreet and trustworthy when handling confidential information

Responsibilities

• Manage Business & People Operations Manager’s calendar, including scheduling meetings and appointments
• Prepare and edit documents, surveys, reports, announcements and presentations
• Plan and coordinate team meetings, take well informed notes during meetings, and execution of post-meeting tasks
• Coordinate with internal teams and external partners
• Handling correspondence, including emails and phone calls
• Assist with personal tasks as needed, such as managing appointments, or coordinating travel
• Organize and maintain files and records
• Proactively identify and resolve potential issues before they arise

Benefits

• Monthly flat salary - 67,986 PHP
• 43 days off per year. This includes 22 holidays per year, plus 21 days of PTO per year
• 3 additional days off per year to volunteer and serve your community
• 100% Remote work with flexible working hours
• The ability to participate in the company profit sharing program the year after your hire date (pending passing a financial literacy quiz.)