Executive Assistant with Paralegal Experience

Summary

Join Wing and redefine the future of work! We are seeking a remote Executive Assistant with paralegal or law firm experience to provide comprehensive support to executives and clients. Responsibilities include managing calendars, preparing legal documents, handling client communication, and assisting with financial tasks. The ideal candidate possesses a Bachelor's degree, 3+ years of experience, excellent communication skills, and proficiency in various software applications. We offer competitive salaries, comprehensive benefits, and a supportive work environment. This is a remote position with flexible hours, aligned with US business hours. Apply today!

Requirements

• Minimum of 3 years of experience as an Executive Assistant, preferably supporting C-level executives
• Bachelor’s degree or certificate in paralegal studies, business admin, or any related course
• Excellent English communication skills, both written and verbal (at least B2 level)
• Strong phone, email, and instant messaging communication skills
• Outstanding organizational and time management skills
• Tech-savvy and experienced with cloud platforms, remote communication tools, and legal systems
• Proficient in Microsoft Office and Google Workspace (Docs, Sheets, Calendar, Gmail, Drive)
• Proactive, detail-oriented, and comfortable working independently
• Willing to work on a graveyard shift aligned with U.S. business hours
• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.8 GHz processor and at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps cable connection
• Backup Internet Service Speed: at least 10 Mbps

Responsibilities

• Prepare, proofread, and organize legal documents such as contracts, NDAs, and memos
• Store, manage, and maintain legal files and confidential case documents
• Coordinate with legal counsel or firm staff on case progress and requirements
• Manage calendars, schedule meetings, and coordinate appointments across multiple time zones
• Monitor internal projects, conduct team communications, and organize company or case data
• Handle sensitive and confidential information with discretion
• Manage legal or executive inboxes: reply to emails, follow up on correspondence, and flag priority messages
• Conduct client communication via phone and email for scheduling, updates, and general inquiries
• Assist in tracking case deadlines, hearing schedules, and deliverables
• Create and send client invoices, track payments, and record expenses
• Assist in preparing payroll and tracking billable hours
• Gather and synthesize data on trends, industry practices, and legal research for executive reports and presentations
• Prepare detailed itineraries, book flights, hotels, and transportation for business or legal travel
• Ensure all bookings align with client preferences and schedules
• Update and maintain data in CRMs and case or project management platforms
• Support marketing and business development campaigns by organizing and inputting lead/client data
• Upload documents or media to online platforms, maintain profiles, and manage online reputation
• Create presentations and summarize documents for executive briefings
• Handle a variety of admin, operational, or legal-related support tasks as needed

Preferred Qualifications

• Background or experience working in a law firm or handling paralegal duties
• Familiarity with CRMs, case management software (e.g., Clio, MyCase), or project tools (e.g., Trello, Asana)

Benefits

• Health Insurance (HMO)
• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• Upskilling Opportunities
• 100% Work-From-Home
• Exceptionally Supportive Team
• Opportunities for Career Growth
• Fun Work Environment
• Holiday & Overtime Pay