Finance Assistant - Accounts Payable

Summary

Join eight&four Group, a leading integrated, digital-first agency, as a Finance Assistant (Accounts Payable)! Support the four-person finance team in providing end-to-end financial reporting and support across three agencies. As an Accounts Payable expert, you will take ownership of the AP function, ensuring seamless financial operations. Reporting to the Head of Finance, this hands-on role requires a proactive, independent individual ready to advance their career. Enjoy a dynamic and expanding work environment with industry-leading benefits and a culture recognized in Campaign’s Best Places to Work.

Requirements

• Proven experience in a similar role, ideally with familiarity or expertise in using Paprika software
• A self-motivated, hardworking individual who is passionate about their work and strives for excellence
• Exceptional organisational skills with the ability to prioritise and manage workloads effectively, even under pressure
• Skilled at multitasking and handling multiple priorities simultaneously
• Strong commitment to delivering high-quality, accurate work
• Capable of adhering to strict monthly reporting deadlines
• Diligent and meticulous, with excellent attention to detail
• Able to problem solve and working independently - not waiting to be spoon-fed instructions
• A positive and flexible attitude, adaptable to changing priorities and business needs
• Collaborative and capable of building strong working relationships across all levels of the organisation
• Proficient in Excel, with solid written communication skills
• An enthusiastic approach to work, with the ability to review current accounts payable (AP) processes and identify opportunities for automation and improved efficiencies. Love the buzz of an entrepreneurial creative agency environment

Responsibilities

• Manage and process daily bank transactions across all accounts within the group
• Conduct monthly bank reconciliations, ensuring all transactions are fully supported and accurately documented
• Allocate cash accurately, addressing and resolving any discrepancies immediately
• Accurately register and process all supplier invoices across the group in accordance with group accounting policies
• Prepare and process weekly payment runs, ensuring timely and accurate supplier payments, including uploading to the bank
• Reconcile supplier statements regularly to ensure all invoices are accounted for in the ledgers
• Process credit card expenses, employee reimbursements, and Pleo expenses in compliance with company policies
• Set up new suppliers in Paprika and bank systems, ensuring proper documentation and compliance
• Conduct regular reviews and maintain the supplier ledger, ensuring accuracy and completeness
• Build and maintain strong supplier relationships, promptly resolving any discrepancies, queries, or disputes

Benefits

• Private Healthcare & Life Insurance
• 25 Days+ Holiday
• Team Minibreaks in the UK and abroad
• Regular Socials
• Remote working predominantly - 2 day in the office per week