Finance Associate

Summary

Join our team as an experienced Finance Associate to support the firm's bookkeeping and day-to-day accounting operations. This remote, full-time position involves managing various accounting functions, including payroll, accounts payable, accounts receivable, and general ledger activities. You will ensure the accuracy and up-to-dateness of our accounting systems, working closely with the Controller/Accounting Manager. The ideal candidate possesses a strong accounting foundation, meticulous attention to detail, and proactive problem-solving skills. Occasional travel and occasional work outside standard business hours may be required. This role offers a competitive salary and a comprehensive benefits package.

Requirements

• Bachelor’s degree in accounting or relevant financial degree. Associate’s degree in accounting plus relevant years of experience will also be considered
• Experience with Google Sheets and Excel is required

Responsibilities

• Bookkeeping/Accounting
• Payroll
• Run and review payroll reports prior to payroll and update variance reporting
• Post payroll reports to the general ledger including allocating payroll by class
• Accounts Receivable
• Process accounts receivable including
• Invoice clients on a monthly and daily basis
• Monitoring and reporting on payment status. Post payments received in the accounting system upon receipt
• Ensure timely recording and reconciliation of non-electronic deposits
• Ensure timely collection by issuing appropriate reminders and taking appropriate escalating steps for nonpayment
• Accounts Payable
• Process accounts payable including
• Onboard new vendors into Ramp
• Enter bills, obtain required approvals, and schedule for payment by the due date
• Match bills to Purchase Orders and resolve discrepancies
• Obtain and record 1099/1098 status for required filing. Ensure 1099’s are submitted timely and accurately to the IRS
• General Accounting
• Reconcile assigned bank statements and credit card accounts, ensuring financial accuracy and integrity
• Propose and post approved journal entries
• Process assigned expense reimbursement via Ramp
• Maintain the general ledger recording revenue, expenditures, and paid paid media spend in our accounting system
• Monitor a dedicated email account for accounting/finance related communications and provide timely response/escalation of issues
• Assist with preparing and assembling financial information for reporting and tax filings
• Collaborate with the Controller to create and track the annual budget
• Update fiscal policies and procedures documentation for consistent coordination and execution
• Prepaid refund requests for paid media balances for closed and inactive accounts, in a timely manner
• Conduct transaction research
• Support ad hoc financial reporting
• Primarily during busy election periods, responds occasionally to emergent accounting related matters (invoicing, payment status updates, off-cycle payments) outside of business hours
• Exercising sound judgment and communication to keep Controller informed on daily/weekly issues requiring resolution
• Highly organized with the ability to work with precision and meticulous attention to detail
• High level of professionalism in handling confidential/sensitive information
• Excellent written and verbal communication skills
• Ability to provide finance related administrative support across the organization

Preferred Qualifications

• Experience working in a startup/growth environment preferred
• Experience with Quickbooks Online, Justworks, Bill.com, Ramp preferred
• Proficiency in Google’s G Suite preferred

Benefits

• Salary starts between $65,000 - $75,000
• Profit sharing plan: Share in the growth and success of Middle Seat
• $50 mobile phone subsidy monthly
• 100% premium coverage for health, dental, and vision
• Zero deductible health plan
• Wellness benefits, which include free memberships to One Medical, Health Advocate, and Talkspace
• 12 weeks of paid leave for new parents and a discount on services from Kindbody
• $100 monthly student loan reimbursement
• $350 monthly mental health reimbursement
• $1,000 annually towards professional development
• 6% employer match on your 401k retirement account
• 20 paid vacation days off, plus your birthday and work anniversary off
• Unlimited sick leave