Freight Finance And Administration Officer

Summary

Join our fast-paced Australian meat export business as a Freight Finance & Administration Officer! Support our day-to-day financial processes related to freight management. Maintain and update freight booking spreadsheets, reconcile invoices, calculate freight costs, and flag required payments. You will conduct weekly cost reconciliations, process payments in Xero, and collaborate with the business owner to refine processes. This remote position, preferably Philippines-based, requires experience in accounts payable/receivable or bookkeeping, strong reconciliation skills, and proficiency in Excel and Xero. The role demands accuracy, independent work, and strong communication skills.

Requirements

• Prior experience in accounts payable, accounts receivable, or bookkeeping
• Strong reconciliation skills and a high attention to detail
• Proficient in Microsoft Excel and experienced in using spreadsheets for tracking financial data
• Experience with Xero accounting software (certification is a plus)
• Ability to follow processes accurately and work independently
• Strong English communication skills, both spoken and written
• Willingness to learn and adapt quickly in a fast-moving export business
• Comfortable working directly with a business owner and taking ownership of daily tasks

Responsibilities

• Maintain and update freight booking spreadsheets with prepayments, actual shipments, and invoice reconciliation
• Record incoming invoices from freight forwarders, matching them against weekly shipping schedules
• Calculate freight costs per kilo and maintain accurate credit balances
• Flag when top-up payments are required based on shipping volume and prepayments
• Conduct weekly reconciliation of forecasted vs. actual shipping costs and report variances
• Enter invoices and process payments in Xero using prepayment accounts
• Prepare and manage weekly accredited payment runs
• Collaborate directly with the business owner to continuously refine and document processes
• Contribute to improving processes and suggesting automation opportunities where possible

Preferred Qualifications

• Background in export/import logistics or supply chain administration
• Experience supporting businesses in agriculture, meat, or perishable goods industries
• Interest or experience in business process automation

Benefits

• Remote work
• Full-Time Employment