Global Stock Administrator

Summary

Join Western Digital as a Global Stock Administrator and contribute to the day-to-day administration of the company's global stock incentive and employee stock purchase plans. You will maintain tools, systems, and processes for administering these plans, partnering with key stakeholders across various departments. Responsibilities include managing daily activities related to stock plans, coordinating with transfer agents and brokers, preparing reports, maintaining company intranet pages and applications, administering the Employee Stock Purchase Plan, processing global equity activity, performing reconciliations and audits, preparing tax statements and reports, and ensuring compliance with regulations. This role requires strong attention to detail, excellent communication skills, and advanced knowledge of Equity Edge Online. The ideal candidate will have 4+ years of experience in global stock administration with a public company and a Bachelor's degree or equivalent experience.

Requirements

• 4+ years of experience in global stock administration with a global, public company including experience with restricted stock units, performance-based stock units, employee stock purchase plans
• Follows departmental and organization policies and procedures
• Requires a Bachelor’s Degree or equivalent experience
• Maintain confidentiality
• Conduct business in a professional manner with a strong sense of personal accountability
• Able to work independently in a fast-paced environment
• Strong attention to detail and accuracy
• Communicate effectively, both orally and in written form
• Advanced knowledge of Equity Edge Online
• Proficient with MS Word and MS Excel

Responsibilities

• Manage day-to-day activities relating to the company’s stock incentive and employee stock purchase plans
• Partner with HRIS to maintain the stock database (Equity Edge Online)
• Coordinate with transfer agent and brokers to settle transactions timely, reconcile with transfer agent (issuance and shares outstanding)
• Prepare recurring monthly/quarterly and ad-hoc reports, including forecasts, for HR, accounting, payroll and treasury teams, ensure compliance with federal/state regulations and securities laws
• Maintain the company’s intranet page for Global Stock Administration
• Maintain and update the company’s online Insider Trading Clearance Request application and related clearance processes and trading blackout windows
• Maintain and update list of insiders pursuant to the company’s insider designation policy and distribute and track acknowledgement of the related insider materials
• Prepare and distribute year-end tax statements and materials to participants
• Prepare, distribute online grant agreements and deliver timely communication to participants
• Administer the Company’s global Employee Stock Purchase Plan and all related activity (e.g., record keeping, manage enrollment activity and communication, communicate contribution changes to Payroll teams weekly, review wage codes, contribution collection, education trainings, post-purchase reporting, disposition tracking, etc.)
• Assist with processing global equity activity, including grants and releases and report applicable income and tax withholding to global Payroll teams
• Manage impact on global equity pursuant to global mobility cases including intra-company transfers
• Perform quarterly and annual reconciliation and audit of data sets (W-2 income records between Equity Edge Online and Payroll, ESPP contributions received, tax jurisdictions, tax withholding rates, YTD tax accrual, etc.)
• Prepare, mail and process tax-disposition surveys at year end
• Prepare year-end equity reports for international locations
• Coordinate and report 1099-MISC income for non-employees at year end
• Review equity tables for inclusion in the proxy statement
• Assist with drafting and/or reviewing Forms 3, 4, 5 (Section 16 filings)
• Manage variety of country specific regulatory filings and compliance (e.g., Malaysia IM filings; China SAFE)
• Provide excellent customer service to equity participants in answering questions relating to RSUs and the ESPP
• Keep current with regulatory, legal and other developments (e.g., SEC, FASB, IRS and non-U.S. tax rules and regulations) affecting the treatment of equity compensation

Preferred Qualifications

Certified Equity Professional (CEP) designation preferred

Benefits

• Paid vacation time
• Paid sick leave
• Medical/dental/vision insurance
• Life, accident and disability insurance
• Tax-advantaged flexible spending and health savings accounts
• Employee assistance program
• Other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity
• Tuition reimbursement
• Transit
• The Applause Program
• Employee stock purchase plan
• The Western Digital Savings 401(k) Plan
• Short-Term Incentive (STI) Plan
• Long-Term Incentive (LTI) program
• Restricted stock units (RSUs) or cash equivalents