K-8 Student Supports Coordinator

Summary

Join KIPP MA as a Student Supports Coordinator and ensure compliance with regulations by coordinating systems for data collection, evaluation, and recording. Maintain confidential student records, facilitate progress monitoring, and support new enrollments. Collaborate with special education staff, manage deadlines, and assist with state reviews. The role demands strong organizational skills, attention to detail, and excellent communication. Maintain confidentiality of sensitive information and embody KIPP MA's Code of Conduct. The position offers a competitive salary, signing bonus, retention bonus, and other potential bonuses.

Requirements

• Deep alignment with KIPP MA’s mission and values, including the unwavering belief in the high potential of all students
• Ability to maintain confidentiality regarding parents, families, and staff
• Ability to remotely and/or virtually perform duties and attend meetings, as needed
• Ability to exercise emotional maturity in communicating with students, parents, and colleagues
• Demonstrated ability to work under pressure, prioritize, multi-task, and meet deadlines in a fast paced environment
• Ability to communicate clearly and concisely, both orally and in writing; Use appropriate language, tone, and English usage
• A sense of humility
• An ability to utilize Google Workspace and all of its applications as well as Docusign
• Pass Criminal Background Checks

Responsibilities

• Scheduling meetings, and auditing files adhering to legally mandated timelines for Initial, Annual, Triennial IEPs
• Maintaining shared student data trackers, keeping dates, services frequency/duration, providers up to date
• Maintaining confidential records (all IEPs, 504’s, reports, screenings, evaluations and medical records) for students in Esped & Powerschool
• Facilitating oversight of quarterly progress monitoring for all active students on IEPs- request data from case managers and related services providers
• Ensuring annual distribution (and verification of receipt) of Notice of Procedural Safeguards for current & newly enrolled students
• Support the coordination of  new enrollments including requesting records from previous schools, and communicating with relevant team members
• Upload any reports or related documentation required for the School Based Medicaid Program (SBMP)
• Systematize, process, update, and enter special education information into internal systems, spreadsheets, online platforms, and physical files
• Administer online and paper student records, enter new student information, and respond to requests from outside districts
• Scrutinize IEP and 504 files for compliance with state and federal special education laws and internal procedures
• Assist school-based special education staff with administrative tasks and related support
• Devise and maintain monitoring tools for due dates and deadlines
• Assist the team during state reviews and evaluations
• Administer Medicaid reporting and related tasks
• Conduct quarterly file reviews and manage billing processes for external service providers
• Embody KIPP MA’s Code of Conduct by acting with integrity, leading with humanity, centering self-awareness and critical consciousness, taking personal responsibility, and engaging productively
• Participate and engage in regional professional development and community events as required

Preferred Qualifications

Fluent Spanish speakers strongly encouraged to apply

Benefits

The minimum base salary range for this exempt position is $45,000 to $60,000 (per 1.0 FTE/45 hours) with a $1,000 signing bonus—and an annual $2,000 retention bonus in subsequent years, as well as other bonuses, when eligible