Legal Clerical

Summary

Join CGS's administrative team as a Legal Clerical Worker and contribute to government innovation. You will play a key role in supporting various aspects of the company's legal portfolio. Responsibilities include transferring cases between FBI units, organizing and processing cases, tracking case progress, administering security procedures, drafting correspondence, coordinating technical support, ensuring cases are closed according to SOP, monitoring mailboxes for requests, generating management reports, preparing documents for imaging/scanning, performing LAWS and Courtlink searches, developing and editing documents, and providing front desk and administrative support. The position requires a high school diploma or GED and TS/TS SCI clearance. CGS offers a comprehensive benefits package including health, dental, vision, life insurance, 401k, flexible spending accounts, paid time off, and observance of state/federal holidays.

Requirements

• High school diploma or GED required
• TS/TS SCI Clearance Required
• The ability to read and follow instructions is very important
• Ability to operate a variety of office equipment, including PCs, printers, photocopiers, scanners, telephone systems, fax machines, numbering and binding equipment, etc
• Must be able to write and print clearly

Responsibilities

• Transfer cases from one FBI unit to another FBI unit and update the tracking databases as needed
• Organize and process cases received from other FBI units or external agencies and update the tracking databases as needed
• Track progress on cases, including checking Courtlink notifications, updating case files and tracking records, monitoring workflow, and reporting progress
• Administer and adhere to security procedures, including recording and executing permissions to case information upon receiving written approval from a Government task lead
• Respond to changes in the case, including drafting correspondence related to the cases and the requests to FBI divisions, including field offices
• Coordinate technical/data processing support
• Ensure cases are closed according to existing standard operating procedures (SOP) and related documents are filed or uploaded to designated databases
• Monitor the Discovery and Criminal Discovery mailboxes on both enclaves for discovery work requests
• Coordinate with DU management on case assignments and ensure that work requests received in the mailboxes are opened/reopened and assigned in LitB's case tracking system
• Generate management reports using data from the OGC-LITB case tracking systems, including Excel and pivot tables
• Prepare documents for imaging/scanning; and scan, copy and file documents
• Perform Legal Analysis Workflow System (LAWS) and Courtlink searches
• Develop, draft and edit reports, briefs, correspondence, proposals, and other documents
• Proofread, merge document versions, and perform other document editing services before submitting draft documents for final review
• Pull, track, and re-file documents in the designated database or paper filing system identified by existing SOP
• Handle all aspects of preparing, organizing, and compiling documents and records, including preparing materials for hearings and trials; assembling notebooks and binders; tabbing, binding, and labeling document collections; accessing and re-filing, and shelving documents; packing, preparing, and shipping boxes; and preparing and mailing correspondence
• Retrieve case materials and complete log sheets
• Provide front desk administrative support
• Provide visitor escort assistance
• Provide telephone services to include answering, referring calls, taking messages, providing information and scheduling appointments
• Operate personal computers, printers, scanners, copiers, fax machines, phone answering systems, and shredders
• On a quarterly basis, complete legal clerical projects to improve the overall management of the OGC-LITB and mitigate legal risk associated with clerical functions
• Request changes to existing OGC-LITB practices and tracking tools, and fully incorporate underlying OGC-LITB requirements and best practices
• Reorganize and consolidate all existing electronic and paper documents for each pending case into a centralized file for that case. For closed cases, the team-based

Benefits

• Health, Dental, and Vision
• Life Insurance
• 401k
• Flexible Spending Account (Health, Dependent Care, and Commuter)
• Paid Time Off and Observance of State/Federal Holidays