Legal Secretary/Admin Assistant

Summary

Join Pearl Talent and work remotely as a full-time Legal Administrative Assistant for a US-based legal services firm. You will manage legal documents, draft correspondence, schedule meetings, and handle court filings. The role requires exceptional organizational skills, attention to detail, and proficiency in legal terminology. You will utilize various software tools and maintain confidentiality. The company offers a competitive salary, generous PTO, mentorship, professional development opportunities, and a flexible work-life balance.

Requirements

• Be extremely organized with an obsessive eye for detail
• Be a proactive communicator who updates before being asked
• Be trustworthy and able to handle confidential material
• Communicate clearly, concisely, and polished in written English
• Be tech-savvy and capable of navigating modern tools
• Understand urgency without compromising quality

Responsibilities

• Manage and organize legal documents, correspondence, and case files
• Draft, proofread, and format legal letters, contracts, pleadings, and memos
• Schedule meetings, hearings, and deadlines for attorneys
• File and serve court documents in compliance with jurisdictional protocols
• Handle communication with clients, courts, and other law firms
• Manage inboxes, intake forms, and CRM tools (Clio, MyCase, etc.)
• Support attorneys with trial preparation and research organization
• Billing, timesheet reconciliation, and expense management
• Ensure all legal records are up to date and properly archived
• Familiarize with the firm’s document management and case management systems
• Organize and digitize current client files for improved retrieval
• Format, proofread, and send templated legal correspondences
• Create a calendar of upcoming court and client deadlines
• Schedule internal attorney-client calls
• Conduct data entry and billing reconciliation for the previous month’s activity
• Begin building and maintaining the case status tracking system

Preferred Qualifications

• Have a background working for US-based law firms
• Have familiarity with legal documentation for litigation, contracts, and real estate law
• Have strong written and spoken English
• Have high-speed internet and a quiet, professional home office setup

Benefits

• Competitive Salary
• Fully remote work
• Generous PTO
• Direct Mentorship
• Learning & Development
• Global Networking
• Flexible hours that support a healthy work-life balance