Office Coordinator

Summary

Join Keller Executive Search as our Office Coordinator and contribute to the smooth operation of a global executive search firm. You will manage daily office operations, coordinate scheduling, handle communications, maintain records, and assist with onboarding. This role requires experience in a similar support role, familiarity with office software, and strong organizational and communication skills. The company offers a competitive salary, comprehensive health insurance, a 401(k) plan, paid time off, and significant professional growth opportunities. Keller Executive Search provides a supportive, inclusive, and diverse work environment with a flat management structure and opportunities for remote work. You will have the chance to make a meaningful impact by ensuring smooth operations in talent connection.

Requirements

• Experience as an Office Coordinator, Administrator, or similar support role
• Familiarity with office software like Microsoft Office and collaboration tools (e.g., Slack, Zoom)
• Strong organizational skills with the ability to juggle multiple priorities
• Excellent communication and interpersonal skills
• Ability to manage confidential information responsibly
• Detail-oriented with problem-solving aptitude
• Team player who thrives independently when needed
• Flexible in adapting to evolving office needs

Responsibilities

• Oversee daily office operations, including supplies, vendor management, and facility maintenance
• Coordinate scheduling for team meetings, interviews, and office events
• Handle incoming communications, routing calls, emails, and inquiries efficiently
• Maintain organized records, databases, and filing systems for operational efficiency
• Assist with onboarding new hires, preparing materials, and coordinating training
• Support administrative tasks like expense tracking and report compilation
• Facilitate virtual and in-person collaborations with global teams and clients

Preferred Qualifications

• Experience in a fast-growing international organization
• Opportunity to expand into coordination for recruitment projects
• Hands-on skill-building in office management and team support
• Flat management structure with direct access to decision-makers
• Friendly, collaborative U.S.-based team empowering innovation
• Open communication environment
• No bureaucracy or rigid hierarchies
• Results-oriented approach

Benefits

• Competitive salary: $78,000–$95,000 annually (depending on experience)
• Comprehensive health insurance (medical, dental, and vision)
• 401(k) retirement savings plan with company match
• Paid Time Off (PTO) including vacation, holidays, and personal days
• Paid Sick Leave
• Significant opportunities for professional growth, skill development, and career advancement
• Supportive, inclusive, and diverse work environment valuing collaboration and innovation
• The chance to make a meaningful impact by ensuring smooth operations in talent connection