Office Coordinator

Summary

Join Keller Executive Search as our Office Coordinator and contribute to the smooth operation of a global executive search firm. Manage daily office operations, coordinate scheduling, handle communications, maintain records, and assist with onboarding. You will support administrative tasks, facilitate collaborations, and ensure operational efficiency. This role requires experience as an Office Coordinator or similar, familiarity with office software, and strong organizational and communication skills. The position offers a competitive salary, comprehensive health insurance, paid time off, and significant professional growth opportunities. Enjoy a supportive and inclusive work environment with a focus on collaboration and innovation.

Requirements

• Experience as an Office Coordinator, Administrator, or similar support role
• Familiarity with office software like Microsoft Office and collaboration tools (e.g., Slack, Zoom)
• Strong organizational skills with the ability to juggle multiple priorities
• Excellent communication and interpersonal skills
• Ability to manage confidential information responsibly
• Detail-oriented with problem-solving aptitude
• Team player who thrives independently when needed
• Flexible in adapting to evolving office needs

Responsibilities

• Oversee daily office operations, including supplies, vendor management, and facility maintenance
• Coordinate scheduling for team meetings, interviews, and office events
• Handle incoming communications, routing calls, emails, and inquiries efficiently
• Maintain organized records, databases, and filing systems for operational efficiency
• Assist with onboarding new hires, preparing materials, and coordinating training
• Support administrative tasks like expense tracking and report compilation
• Facilitate virtual and in-person collaborations with global teams and clients

Benefits

• Competitive salary: 10,000,000–12,000,000 annually (depending on experience)
• Comprehensive health insurance (medical, dental, and vision)
• Paid Time Off (PTO) including vacation, holidays, and personal days
• Paid Sick Leave
• Significant opportunities for professional growth, skill development, and career advancement
• Supportive, inclusive, and diverse work environment valuing collaboration and innovation
• The chance to make a meaningful impact by ensuring smooth operations in talent connection