Office Manager, Executive Assistant

Summary

Join ICE Consulting as our Office Manager/Executive Assistant and play a crucial role in ensuring the smooth operation of our office while providing high-level support to our executive team. Manage day-to-day office operations, coordinate meetings and events, assist with employee onboarding, and maintain organized records. Support executives with calendar management and travel arrangements. Maintain a welcoming environment for staff and visitors. ICE Consulting offers competitive compensation and opportunities for growth.

Requirements

• Minimum 5 years of experience in an administrative role, preferably in a tech or consulting environment
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software
• Exceptional organizational skills with a strong attention to detail and the ability to manage multiple priorities
• Excellent verbal and written communication skills
• Ability to maintain professionalism and a positive attitude in a team-oriented environment

Responsibilities

• Manage day-to-day office operations, including reception duties, phone management, and visitor interaction
• Field and manage incoming calls, emails, and correspondence efficiently
• Organize meetings and events, including logistics, agenda preparation, and materials for participants
• Assist with onboarding new employees and providing support to existing staff as needed
• Coordinate procurement of office supplies and IT equipment, ensuring cost-effective purchasing
• Maintain organized electronic and physical records, overseeing filing systems and documentation retention
• Support executives with calendar management, travel arrangements, and expense reporting
• Oversee office maintenance and liaise with vendors for facility management

Preferred Qualifications

Experience working in a Managed Service Provider (MSP) setting is a plus

Benefits

• 401(k) with company match
• Company Paid Holidays
• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Training & Development
• Work From Home
• Free Food & Snacks
• Wellness Resources