Operations Administrator/Executive Assistant

Summary

Join Dow Janes, a fast-growing, female-founded company, as an Operations Administrator/Executive Assistant! This hybrid role supports our co-founders and ensures smooth daily operations for our fully remote team. You'll manage HR tasks, handle accounts payable, plan team events, and provide executive assistance. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment. This position offers a competitive compensation package, remote work flexibility, and opportunities for growth within a mission-driven company. We value teamwork, positivity, and a commitment to our mission. Apply now!

Requirements

• Associate’s or Bachelor’s Degree
• 3-5 years of experience in administrative, operational, or HR roles

Responsibilities

• Serve as the Executive Assistant to our co-founders, Britt and Laurie-Anne
• Create and assign tasks to help organize the co-founders’ to-do lists in ClickUp
• Manage inboxes, schedule meetings, and coordinate calendars
• Book travel and make reservations
• Assist with personal tasks, such as planning date nights, vacations, and purchasing gifts
• Manage all administrative HR tasks such as onboarding/off-boarding employees, documenting performance reviews, benefits management, answering employee questions, running payroll
• Liaise with our HR advisor for tricky questions
• Process accounts payable, including vendor/contractor invoices, and communicate with accountants on expenses
• Review and approve team expenses, ensuring accuracy and efficiency
• Maintain and update the employee handbook and other compliance documents
• Organize regular team surveys to track wellness, engagement and productivity; develop reports to be strategized and actioned by you and the rest of the Operations team
• Organize remote and in person team bonding activities, including happy hours, social events, and retreats
• Facilitate team “water cooler” moments and encourage community-building within Slack
• Plan and execute team retreats, coordinating with hotels, vendors, and meal providers
• Plan creative and meaningful events, including team celebrations, retreats, and All Hands meetings that reflect the company’s values
• Coordinate swag distribution to team members and ensure event logistics run smoothly

Preferred Qualifications

• Proficiency in G Suite, Slack, Performance Management Tools, Single Sign On Tools, and Project Management Tools like ClickUp
• Certificate in Human Resources Management

Benefits

• Work from anywhere (we're 100% remote)
• Opportunities to work closely with inspiring leaders in a supportive, mission-driven environment
• Access to financial education programs and tools to support your personal growth
• Salary: $68,000 - $74,800 USD
• Health insurance reimbursement
• 100% coverage for vision, dental, and life insurance + disability
• 401K + wealth building stipend
• Tech stipend
• 3 weeks PTO