Product Operations Analyst

Summary

Join Sotheby's as a Product & Technology Product Operations Analyst and play a key role in managing the division's financial operations. You will be responsible for invoice processing, procurement, and team administration for the global P&T department. This involves managing expenses, purchasing goods and services, and ensuring compliance with company policies. The role requires strong organizational skills, attention to detail, and proficiency in financial systems. A bachelor's degree and 2+ years of relevant experience are required. Sotheby's offers a competitive salary, discretionary bonuses, and a comprehensive benefits package.

Requirements

• Bachelor’s Degree required, ideally in relevant area of study/interest
• 2+ years experience in relevant work experience
• Self-starter with unwavering attention to detail and willing to constantly strive for improvement
• Excellent verbal, written communication, and presentation skills, as well as good interpersonal skills
• Ability to prioritize in a complex, fast-paced environment, working on several different and varied projects simultaneously against tight deadlines
• Highly motivated, proactive, enthusiastic, and resourceful
• Ability to collaborate in a team environment as well as work independently
• Proficient use of Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel) or Google Drive

Responsibilities

• Assist P&T departments in generating expense approvals, facilitating purchasing, managing licenses, managing inventory, assisting with vendor management, and navigating the procurement process
• Maintain highly organized and orderly files/record keeping of all supporting documentation, including expense approvals, contracts, invoices, and archive documents in line with Sotheby’s data retention policies
• Promptly submit purchase requests (PRs), validate proper approval flow and data accuracy, and transmit purchase orders (POs) within Concur
• Process and review invoices in Concur to ensure alignment with internal policies and procedures, distribute costs between operating expenses and capital expenditure, and ensure payment timeliness
• Work with Accounts Payable to establish new vendors and resolve payment issues
• Meet with P&T budget holders monthly to review budgets and ensure parity with Concur and forecast expectations
• Work with vendors to resolve any pending issues, involving internal management where appropriate
• Prepare regular and ad hoc management reporting, as requested
• Strive for efficiencies, improvements, and learnings that will help improve Sotheby’s ROI

Preferred Qualifications

• Concur knowledge and experience are a plus
• Interest in learning the basics of finance and accounting

Benefits

• Discretionary bonus
• Competitive benefits package