Production Resource Manager

Summary

Join Zoic Studios, a Visual Effects company, as their Studio Production/Resource Manager in Vancouver, BC. This role blends administration and production, requiring organization and communication skills to manage artist assignments, track resources, and resolve conflicts. The ideal candidate has 4+ years of coordination experience in VFX production, proficiency in relevant software, and excellent communication skills. The position offers a competitive hourly rate, remote work options, and the opportunity to contribute to a creative and collaborative team. While based in Vancouver, the position is currently remote with the option to work in the studio. Relocation costs are not covered.

Requirements

• 4 + years of coordination experience on TV and/or feature VFX production
• Production experience with Shotgun & Crew Planner
• Experience with EXCEL and Microsoft Office
• Organized and highly detail oriented
• Excellent verbal and written communication skills
• Detailed note taking
• Understanding of 3D/2D live action VFX pipelines
• Thrives in a fast-paced, creative environment
• Self-starter a must
• Able to manage different personalities and good relationship building skills
• Able to negotiate priorities between different shows vying for the same resources
• Able to display diplomacy and composure under pressure
• Able handle sensitive employee information discreetly and respectfully

Responsibilities

• Participate and work with the Supervisors, Producers, & HOPs to assign and schedule artists to teams
• Manage resource requests: Track project start and end dates on an ongoing basis
• Use bids to determine early artist projections
• Seek out detailed resource needs from show teams
• Track and constantly update assignments in various spreadsheets and databases to project office capacity
• Communicate assignments to production and artists on an ongoing basis
• Flag potential crewing challenges to Production and offer crewing solutions
• Seek out tasks for artists waiting for short-term assignment, including proactively matching up capacity and anticipated need before artists run out of assignments
• Communicate artist loans between project teams
• Communicate Startdate pushes or pulls with artists
• Suggest and implement improvements to resource tracking system for increased efficiency and transparency
• Work with the department coordinators and managers to ensure all resource requests are being discussed
• Communicate with all production managers to fulfill shared task assignments, and proactively offer solutions to cross-location resource issues
• Provide HR with team details and assignment for new hires
• Mediate resource conflicts between productions, ensuring HOP approval is obtained for larger conflicts before implementing
• Recommend when a position needs to be opened to recruitment
• Attend internal meetings related to scheduling project kickoffs etc
• Help update training documentation on the Wiki using provided information
• Document training sessions or activities and ensure information is shared
• Contribute to the mentorship and happiness of the creative team
• From time-to-time, provide out-of-office coverage for individual department managers on a short-term basis
• Track approved and pending vacation requests in appropriate databases
• Ensure vacation requests are reviewed by appropriate teams in a timely manner
• Contribute to providing employee feedback to HR and HOPs
• Attend VFX functions in Vancouver as it relates to recruitment & retention

Benefits

• British Columbia Employees Pay Range: $45 - $50/Hour
• At the moment this is a remote (work from home) position with the option of working within our studio