Program Associate - Development and Grantmaking

Summary

Join ICLEI USA as a Program Associate and contribute to vital climate action initiatives. This one-year, fully virtual position offers a competitive salary ($55,000-$65,000) and a comprehensive benefits package. You will provide essential administrative support for fundraising and grantmaking programs, managing grant documents, donor information, and communications. The ideal candidate possesses strong organizational skills, experience in grants management, and a passion for sustainability. Responsibilities include coordinating projects, communicating with grantees, and conducting research to identify funding opportunities. Growth and professional development opportunities are available.

Requirements

• 2+ years of experience in administrative support, program support, grant management, or a similar role
• Experience in grants management/grants administration
• Experience with federal grant compliance and reporting
• Experience in fundraising and development
• Experience managing schedules, coordinating meetings, and handling professional correspondence
• Experience managing projects and working within tight timelines
• Experience handling confidential financial and donor information
• Exceptional organizational skills and meticulous attention to detail
• Knowledge and ability to use Salesforce or similar CRM databases for data entry, record-keeping and reporting
• Knowledge and ability to use Google Office Suite (including Google Drive, Gmail, Google Docs, and Google Sheets), Slack, and project management tools
• Knowledge and ability to use mail merge functions
• Strong written and verbal communication skills, with an emphasis on clear and professional email correspondence and calendaring
• Ability to manage multiple tasks and deadlines efficiently
• Positive attitude and willingness to jump in wherever needed
• Ability to constantly adjust and thrive in a fast-paced work environment, with many dynamic external factors that affect our work on a daily basis
• Proactive and resourceful in problem-solving
• Ability to work both independently and collaboratively within a team
• Highly responsible, reliable, and trustworthy
• Strongly committed to ICLEI USA's mission / passionate about climate action and sustainability

Responsibilities

• Organizing, regularly updating, and maintaining grant documents in our grants management system and other related files
• Organizing, regularly updating, and maintaining our development database with donor information, communications, and gift records
• Managing email traffic and scheduling calls/meetings with many external parties, including prospective funders and partners
• Writing clear and polite professional emails to external and internal partners
• Conducting internet research on funding organizations and programs, conferences, and meetings to identify new opportunities
• Coordinating projects, as needed, and ensuring tasks are completed on time and objectives are met
• Directly communicating with grantees regarding administrative procedures and inquiries

Preferred Qualifications

P referred candidates will have a Bachelor’s degree or technical training/certification in a related field

Benefits

• This position is fully virtual and requires connecting with team members and external partners often throughout each day via video conference, with occasional travel as needed
• This position is open to US residents
• The salary range for this position is $55,000 - $65,000 depending on the applicant’s experience and location
• We offer a generous benefits package and the opportunity to support climate action in hundreds of communities across the country
• This position offers opportunities for growth, professional networking and learning