Program Associate, Lawmaker Engagement

Summary

Join The States Project (TSP) as a Program Associate, Lawmaker Engagement! This full-time, remote position offers the opportunity to support the Lawmaker Engagement Team by providing administrative, logistical, and data support for various programs and initiatives. You will coordinate events, manage communications, conduct research, and maintain accurate data on lawmakers and legislative staff. The ideal candidate possesses strong organizational skills, excellent communication abilities, and a passion for TSP's mission. This role requires an Associate's degree or equivalent experience and a collaborative approach. TSP offers a competitive benefits package including health insurance, paid time off, 401(k) matching, and professional development opportunities.

Requirements

• Associate’s degree or equivalent work experience
• Passion for and alignment with the organization’s mission, vision, and theory of change
• Strong organizational skills, including ability to exercise independent judgement to ensure budgetary and timeline compliance
• Self-starter with a drive to make things happen: proven track record of excellence and high standards for success
• Highly collaborative approach
• Excellent written and verbal communication skills
• Capable of independently managing time and tasks associated with a fast-paced organization

Responsibilities

• Coordinate virtual and in-person Lawmaker Engagement programs and events by managing logistics and team support, including but not limited to the Fellowship, policy briefings, staff conferences/retreats and professional development, seminars, etc. This may include setting up and managing Zooms, tracking RSVPs and attendance, coordinating travel for participants, ordering supplies, conducting research and updating content and/or materials, and ensuring budget allocation alignment across all of the above
• Ensure quality control of data and mailing lists, including innovating and developing new systems to ensure contacts are up to date and tagged appropriately, execute email sends using various email management tools, and coordinate with the Communications team to track outcomes for all email blasts and ensure appropriate responses are sent to incoming
• Conduct research, follow up, and other responsibilities as assigned, including innovating to improve tracking systems for these requests
• Coordinate internal processes and draft and send communications, including managing content calendar and approvals processes and engaging in project management to ensure deadlines are met
• Manage team logistical support including scheduling and notetaking at events as needed
• Draft documents for monthly reporting, donor decks, and other requests as needed, and develop and maintain centralized repositories for approved content
• Research and develop new tools and technologies that may support team work, including helping train team members on adoption
• Independently direct lawmaker/staff requests to appropriate team members and ensure we are responding in a timely manner
• Maintain up to date and accurate information regarding lawmakers, legislative staff, and other key relationships, and create new systems/methods to improve such functions
• Compile and analyze lawmaker survey data, maintaining lawmaker data and supporting lawmaker assessments, and collaborate with Analytics teams on ways to present such data to differing audiences

Preferred Qualifications

• At least 2 years’ experience working in politics, policy, non-profits or government at any level
• Familiarity with email marketing platforms, customer relationship management platforms, and database management programs

Benefits

• 75% paid coverage of medical, dental, and vision for individuals and dependents
• Basic life insurance
• An employee assistance program
• Unlimited PTO
• 401(k) matching
• Annual professional development
• Wellness
• Work-from-home stipends
• Paid family leave