Property Management Admin VA

Summary

Join 20four7VA as a Property Management Admin VA and provide comprehensive administrative support to a real estate team. This remote, entry-level position requires strong communication and organizational skills, proficiency in Microsoft Office Suite, and the ability to manage multiple priorities. Responsibilities include answering calls and emails, contacting tenants, updating databases, tracking payments, scheduling meetings, and supporting special projects. Fluency in Spanish is preferred, and accounting software proficiency is a plus. The position offers competitive rates, weekly payments, paid time off, paid holidays, free training, and a supportive community.

Requirements

• Excellent written and verbal communication skills
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and meet deadlines
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Quick learner and adaptable to new tools and workflows
• Strong interpersonal skills and collaborative mindset
• Professionalism in interactions with tenants, vendors, and team members
• Ability to work independently and follow instructions effectively
• Positive attitude and team-oriented approach

Responsibilities

• Answer incoming calls and inquiries in a professional and courteous manner
• Respond to tenant emails and follow up as necessary
• Contact tenants for missing signatures or required documentation
• Communicate with housing agencies regarding move-ins and move-outs
• Save and update documents, including updating databases, documents
• Send documents to appropriate teams (legal, accounting, vendors)
• Track and record payments; identify and report any discrepancies
• Maintain digital files using proper naming and organization practices
• Assist with scheduling meetings and appointments
• Support documentation and coordination of special projects
• Participate in internal meetings and contribute to process improvement efforts

Preferred Qualifications

• Additional language fluency (especially Spanish) is a plus
• Accounting software proficiency is a plus

Benefits

• Competitive rates
• Weekly payments
• Annual rate increase (based on performance)
• Paid time off
• Paid holidays
• Free training and upskilling
• Constant support and guidance from managers and mentors
• Clear schedules and guidelines
• A vibrant community always ready to support you