Assistantly is hiring a
Real Estate Executive Admin Assistant

Summary

The job description is for a Real Estate Executive Admin Assistant position at Assistantly. The role involves supporting the executive team, managing schedules, organizing documents, and performing administrative duties. The ideal candidate should have experience working with high-level executives, excellent organizational skills, strong communication skills, and proficiency in email and calendar management tools.

Requirements

• A high level of independence and the ability to provide solutions when challenges are met
• Experience working with high-level executives
• Excellent organizational skills with the ability to prioritize tasks and meet deadlines
• Strong critical thinking skills to anticipate needs and proactively address issues
• Exceptional verbal and written communication skills
• Ability to identify areas of improvement and optimization
• Proficiency in email and calendar management tools
• Experience in travel booking and coordination
• Discretion and confidentiality in handling sensitive information
• High-speed internet connection and a dedicated workspace for remote work

Responsibilities

• Oversee scheduling and prioritize emails, calendar events, and Slack communications
• Identify and address urgent client needs promptly
• Manage updates and maintain accuracy in Follow Up Boss, ensuring all client and prospect data are up-to-date
• Coordinate meeting logistics, including schedules, materials, agendas, and confirmations, while also handling travel arrangements like booking flights and accommodations
• Support executive administrative needs by tracking bills and expenses, pulling leads, generating reports from our database, and collaborating closely with founders
• Ensure confidentiality and discretion with sensitive information, handle general administrative tasks, and support miscellaneous ad-hoc tasks, including creating presentation slides for events

Benefits

• Permanent WFH opportunities
• Part-Time, Full-Time
• Health & Wellness Allowance
• Paid Time Off (PTO) Yearly
• Monthly Bonus Drawings
• Loyalty & Performance Bonuses
• Profit Sharing
• Professional Development Training
• Community of Unicorns