Real Estate Operations Assistant

Summary

Join Assistantly and become a Real Estate Operations Assistant, supporting a high-performing team in a fast-paced environment. This remote, full-time position offers competitive pay and benefits. You will provide transaction coordination, manage the CRM system, implement marketing strategies, and ensure efficient processes. The ideal candidate has experience managing a real estate team, strong project management skills, and excellent communication. This role involves diverse tasks, from creating marketing materials to coordinating appointments and managing vendor relationships. Assistantly offers a supportive community and opportunities for professional development.

Requirements

• Only resumes submitted in English will be considered
• Previous experience managing a real estate team
• Extensive experience with project management tools
• Proven ability to coordinate with clients, vendors, and team members efficiently
• Forward-thinking, detail-oriented, and able to work independently in a fast-paced environment
• Strong transaction coordination experience
• Excellent communication skills and organizational prowess

Responsibilities

• Provide agent transaction coordination support, ensuring smooth and efficient processes (CA TC experience preferred)
• Develop engaging newsletters for communication with clients and team members
• Oversee and manage the Customer Relationship Management (CRM) system
• Continuously improve and update real estate systems and processes for optimal efficiency
• Implement social media marketing strategies to enhance the team's online presence
• Ensure accurate and timely input of real estate listings and data into the Multiple Listing Service (MLS)
• Manage the executive’s calendar, coordinating appointments and scheduling meetings
• Create visually appealing marketing materials, including flyers and postcards for property listings
• Coordinate with vendors for property-related services and maintain relationships
• Develop customized calendars for clients related to property transactions
• Prepare showing sheets, schedule property viewings, and handle various reservations
• Manage the process of ordering and delivering gifts for clients and team members
• Procure necessary resources and materials for the leadership team

Preferred Qualifications

Familiarity with the luxury real estate market is a plus

Benefits

• Competitive pay above market rates
• Permanent work-from-home opportunities
• Full-time positions tailored to your availability
• Health & Wellness Allowance
• Opportunities for professional development within the Assistantly community