Regulatory and Start Up Specialist I/II

Summary

Join Precision for Medicine, a CRO that integrates clinical trial execution with scientific knowledge, laboratory expertise, and advanced data sciences. As an (Associate) Regulatory and Start Up Specialist I/II, you will play a crucial role in site activation readiness, clinical trial submissions, and essential document management. This fully remote position in Spain involves collaborating with a senior RSS and other in-country team members to ensure timely and quality delivery of site activation within assigned countries/sites. You will be responsible for preparing clinical trial application forms, interacting with Competent Authorities (CA) and Ethics Committees (EC), maintaining project plans and trackers, and collaborating with other key functions to ensure project success.

Requirements

• Bachelor’s degree in life sciences or related field (ideally in a scientific or healthcare discipline), or Registered Nurse (RN) or equivalent combination of education, training, and experience
• Strong communication and organizational skills are essential
• Experience using computerized information systems, electronic spreadsheets, word processing and electronic mail required
• Fluency in English and for non-English speaking countries the local language of country where position based
• Ability to follow task-specific procedures, be attentive to detail and place importance on accuracy of information
• Strong organizational skills
• Ability to effectively interact with project team(s) and effectively communicate in English and the local language of the country where located
• Ability to work independently in a fast-paced environment with a sense of urgency to match the pace
• Must demonstrate excellent computer skills
• Good communication, presentation, interpersonal skills, both written and spoken, with an aptitude to learn how to inform, influence, convince, and persuade
• Flexible attitude with respect to work assignments, and new learning
• Occasional travel may be required

Responsibilities

• Responsible for delivery, in terms of timeliness and quality, of site activation readiness within the assigned country/sites and foreseeing and mitigating any risks
• Preparation of Clinical Trial Application Forms as well as preparation of submission dossier (initial and amendments/notifications) for submission to CA, EC, and other applicable local bodies according to local requirements and within required timelines to obtain all necessary authorizations/approvals for the conduct of the Clinical Trial according to international and local/national applicable regulations, company SOPs and principles of ICH-GCP
• Interaction with CA/EC for study purposes and handling responses to the CA/EC
• Providing regular updates about CA and EC submissions to the Start Up Lead and/or Regulatory Lead assigned to the study and to Project Manager/Project Team as relevant
• Maintenance of project plans, project trackers and regulatory intelligence tools as it pertains to assigned responsibilities and to keep Regulatory Leadership updated
• Preparation/Support the development of study specific start-up plans, IMP release requirements and essential document review criteria
• Partner with the assigned site CRA to ensure alignment in communication and secure site collaboration
• Prepare, review and manage collection of essential documents required for site activation/IMP release
• Customize country/site specific Patient Information Sheet and Informed Consent Forms
• Responsible for/facilitates the translation and co-ordination of translations for documents required for submission
• Maintain communication with other key functions participating to country start up i.e., Feasibility, Clinical Operations, Project Management, Regulatory, and Site Contracts management group on project specific status and deliverables
• With oversight, collect and maintain site level critical path to Site Activation data points, including but not limited to Competent Authority, local IRB/Ethics Committee (EC) timelines, site contracts and budget negotiation requirements for and other required reviews to secure on time site activation for the assigned sites in the country
• When required, participate/support the negotiation of study budgets and the execution of investigator contracts under directions of Site Contract Management department/designee department
• May participate/support feasibility group in site outreach to assess potential interest of investigators to a potential study
• Keep an updated knowledge of the local clinical trial laws, regulations and help distributing their knowledge within PfM to ensure the conduct of Clinical Trials according to international and local/national applicable regulations
• Maintain audit/inspection readiness at all times and file documents as per TMF plan and/ or study specific plans in the relevant TMF
• Performs other duties as assigned by management

Preferred Qualifications

• Knowledge of regulatory and site start-up (feasibility, contract negotiations, CA/ EC/ IRB submissions) most relevant regulations for the particular country
• Knowledge of Goof Clinical Practice/ICH Guidelines and other applicable regulatory requirements
• Experience using milestone tracking tools/systems
• Ability to prioritize workload to meet deadlines