Remote Accounts Payable Investigator, Payments Clerk

Summary

Join Allucent as an Account Payable Investigator Payments Clerk (Contractor) and support the Investigator Payments process, leading the development of Standard Operating Procedures (SOP). Process investigator-related invoices in Veeva and Dynamics 365 accounting system. Provide regular status reports to the Finance and Project Management teams and communicate with stakeholders, investigator sites, and sponsors.

Requirements

• Bachelor’s degree with a major or concentration in accounting required
• Advanced degrees or accounting certifications are a plus
• 10-12 + years of Investigator payments (IP) experience
• Preferable Clinical Research Organisation experience
• Strong computer skills, especially Microsoft Excel skills
• Exceptional attention to detail
• Strong organizational skills and ability to prioritize workload
• Strong written and verbal communication skills
• Strong interpersonal skills
• Able to exercise judgment within defined standard operating procedures and practices and to determine appropriate action independently
• Superior problem-solving skills and making decisions with less-than-perfect information

Responsibilities

• Allocate IP invoices for processing to the IP Specialist team
• Verify the IP invoice entry in D365 with actual invoice and ensure correct coding
• Support team members in entering IP invoices
• Investigator Payments data loading for US, EU, and APAC countries into Veeva
• Support the Veeva payments system upgrades and configuration changes
• Review and maintain process documentation
• Circulate Dynamics ‘Not posted invoices’ report to team
• Quality check/QC invoices processed by the team in Veeva
• Handle site invoices and queries received through email
• Manage escalation emails
• Clearing doubts and assisting the team with understanding the processes
• Circulate outstanding invoices reports to team
• Host/coordinate call with Clinical/IT team for new study fee schedule creation in Veeva
• Creating/Approving Fee schedules in Veeva based on the contract
• Weekly/Monthly generating payment request for payable items in Veeva and route to clinical team for approval
• Weekly paid investigator invoices reports are pulled from Power BI and circulated to Team
• Circulating Study related reports to Clinical teams
• Site visit, invoice, and payment reconciliations
• Prepare Sunshine reporting for project teams and sponsors

Benefits

Hybrid work policy encourages a dynamic work environment, prescribing 2 days in office per week for employees within reasonable distance from one of our global offices