Remote Administrative Assistant, Temporary Payroll and Database Support

Summary

Join CALSTART as a part-time Temporary Payroll and Database Assistant to work up to 24-29 hours per week in our Accounting Department. This role is essential to ensure the accurate and timely processing of employee timecards, contributing to the smooth operation of our payroll process.

Requirements

• Data Entry experience includes downloading, uploading, and importing datasets and filtering, sorting, and comparing datasets
• Track record of having attention to detail, effective communication, and strong analytical skills
• Any previous data entry or experience with payroll
• Able to follow written and verbal instructions, work in a fast-paced environment, manage competing deadlines, and multitask
• Proficiency in Microsoft Office, especially Excel and Word, and working with large data sets
• Highschool Diploma or GED

Responsibilities

• Support Monday and Friday timecard processing and support
• Update weekly Payroll reports
• Support labor reallocations & adjustments (as needed)
• Support weekly Mavenlink new hire pieces of training
• Process transmittals related to salary increases, promotions, supervisor changes, etc
• Payroll system and Project Management system reconciliation responsibilities
• Communicate with employees and supervisors to resolve discrepancies or issues regarding timecard submission
• Creating meeting minutes for review during important payroll meetings

Benefits

• 100% company paid comprehensive health benefits for Medical, Dental, Vision, Short Term Disability, Long Term Disability and Life Insurance
• Retirement plan with generous company contributions
• FSA for Health and Dependent Care
• 3 weeks of vacation time in the first year of employment
• 11 paid company holidays
• Paid sick time
• Paid family leave