ResponsiveAds Executive Assistant and Financial Lead

Summary

Join ResponsiveAds™, a leading creative ad technology company, as our Executive Assistant & Financial professional. This dual role offers a unique opportunity to support the CEO and Finance & Operations team, directly interacting with top-tier clients. You will manage executive schedules, financial data rooms, client invoicing, and payroll, while ensuring clean financials for fundraising and investment. The ideal candidate is highly organized, detail-oriented, and possesses excellent communication and multitasking skills. This position provides a blend of administrative and financial responsibilities, requiring a proactive individual capable of handling confidential information and building strong client relationships. The company offers a competitive salary, flexible work options, and opportunities for professional development.

Requirements

• Bachelor's degree in Business Administration, Communications, or a related field
• Proven experience as an Executive Assistant and/or Client Success Manager
• Strong organizational and time-management skills
• A pro when it comes to filing, organizing and setting up a data room
• Excellent written and verbal communication skills
• Ability to multitask and prioritize tasks effectively
• Proficiency in Microsoft products and Google Apps and CRM software
• Experience with Xero or Quickbooks to produce financial reports and reconciliation
• High level of discretion and confidentiality
• Strong interpersonal skills and the ability to build relationships with clients and colleagues

Responsibilities

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements
• Set-up and manage the Financial and Executive legal data rooms
• Send out and manage all monthly invoices to clients
• Manage and assure that payroll is handled timely and work with payroll providers
• Serve as a liaison between the executive team and internal/external stakeholders in finance, legal and clients
• Handle confidential information with discretion

Preferred Qualifications

• Experience in the financial industry
• Creative, Advertising or Marketing sectors a plus
• Familiarity with project management tools
• Knowledge of customer success best practices

Benefits

• Competitive salary
• WFH and/or Office environment with remote and very flexible work options
• Flex time
• Opportunities for professional development and growth
• Positive and collaborative work environment