ResponsiveAds Executive Assistant and Financial Lead

ResponsiveAds
Summary
Join ResponsiveAds™, a leading creative ad technology company, as our Executive Assistant & Financial professional. This dual role offers a unique opportunity to support the CEO and Finance & Operations team, directly interacting with top-tier clients. You will manage executive schedules, financial data rooms, client invoicing, and payroll, while ensuring clean financials for fundraising and investment. The ideal candidate is highly organized, detail-oriented, and possesses excellent communication and multitasking skills. This position provides a blend of administrative and financial responsibilities, requiring a proactive individual capable of handling confidential information and building strong client relationships. The company offers a competitive salary, flexible work options, and opportunities for professional development.
Requirements
- Bachelor's degree in Business Administration, Communications, or a related field
- Proven experience as an Executive Assistant and/or Client Success Manager
- Strong organizational and time-management skills
- A pro when it comes to filing, organizing and setting up a data room
- Excellent written and verbal communication skills
- Ability to multitask and prioritize tasks effectively
- Proficiency in Microsoft products and Google Apps and CRM software
- Experience with Xero or Quickbooks to produce financial reports and reconciliation
- High level of discretion and confidentiality
- Strong interpersonal skills and the ability to build relationships with clients and colleagues
Responsibilities
- Manage and maintain executive schedules, including appointments, meetings, and travel arrangements
- Set-up and manage the Financial and Executive legal data rooms
- Send out and manage all monthly invoices to clients
- Manage and assure that payroll is handled timely and work with payroll providers
- Serve as a liaison between the executive team and internal/external stakeholders in finance, legal and clients
- Handle confidential information with discretion
Preferred Qualifications
- Experience in the financial industry
- Creative, Advertising or Marketing sectors a plus
- Familiarity with project management tools
- Knowledge of customer success best practices
Benefits
- Competitive salary
- WFH and/or Office environment with remote and very flexible work options
- Flex time
- Opportunities for professional development and growth
- Positive and collaborative work environment