ResponsiveAds Executive Assistant and Financial Lead

ResponsiveAds Logo

ResponsiveAds

📍Remote - Canada

Summary

Join ResponsiveAds™, a leading creative ad technology company, as our Executive Assistant & Financial professional. This dual role offers a unique opportunity to support the CEO and Finance & Operations team, directly interacting with top-tier clients. You will manage executive schedules, financial data rooms, client invoicing, and payroll, while ensuring clean financials for fundraising and investment. The ideal candidate is highly organized, detail-oriented, and possesses excellent communication and multitasking skills. This position provides a blend of administrative and financial responsibilities, requiring a proactive individual capable of handling confidential information and building strong client relationships. The company offers a competitive salary, flexible work options, and opportunities for professional development.

Requirements

  • Bachelor's degree in Business Administration, Communications, or a related field
  • Proven experience as an Executive Assistant and/or Client Success Manager
  • Strong organizational and time-management skills
  • A pro when it comes to filing, organizing and setting up a data room
  • Excellent written and verbal communication skills
  • Ability to multitask and prioritize tasks effectively
  • Proficiency in Microsoft products and Google Apps and CRM software
  • Experience with Xero or Quickbooks to produce financial reports and reconciliation
  • High level of discretion and confidentiality
  • Strong interpersonal skills and the ability to build relationships with clients and colleagues

Responsibilities

  • Manage and maintain executive schedules, including appointments, meetings, and travel arrangements
  • Set-up and manage the Financial and Executive legal data rooms
  • Send out and manage all monthly invoices to clients
  • Manage and assure that payroll is handled timely and work with payroll providers
  • Serve as a liaison between the executive team and internal/external stakeholders in finance, legal and clients
  • Handle confidential information with discretion

Preferred Qualifications

  • Experience in the financial industry
  • Creative, Advertising or Marketing sectors a plus
  • Familiarity with project management tools
  • Knowledge of customer success best practices

Benefits

  • Competitive salary
  • WFH and/or Office environment with remote and very flexible work options
  • Flex time
  • Opportunities for professional development and growth
  • Positive and collaborative work environment

Share this job:

Disclaimer: Please check that the job is real before you apply. Applying might take you to another website that we don't own. Please be aware that any actions taken during the application process are solely your responsibility, and we bear no responsibility for any outcomes.