Senior Associate, Accounts Receivable/Accounts Payable

Summary

Join TULA's Finance Team as a motivated Accounts Payable and Accounts Receivable Senior Associate! This remote role, with occasional travel to our NYC Hub, offers a variety of accounting functions, including payables & receivables, general accounting, and customer sales invoicing and collections. You will manage operational functions, ensure timely and accurate workflow, maintain efficient processes, and deliver superior customer service. The position requires 3-5 years of experience in a similar role, proficiency in NetSuite and Bill.com, and excellent organizational and communication skills. A competitive salary, annual bonus potential, and a comprehensive benefits package are offered.

Requirements

• Excellent organizational & time-management skills
• Able to work in fast-paced environment and can juggle multiple tasks
• Sound judgment with exceptional problem-solving skills
• Flexible and able to adapt with change
• A team player with excellent communication (written and verbal) with customers and vendors, as well as with cross functional departments
• Ideally of 3-5 years' experience in a similar AP/AR combined role
• Must have prior experience with the financial accounting system NetSuite
• Must have prior experience with the Accounts Payable module Bill.com
• Excellent Microsoft Excel skills (proficient in Microsoft Word, PowerPoint and Outlook)

Responsibilities

• Ensure timely approval and payment of the Company's invoices, utilizing best practices to ensure the most efficient use of the Company's cash and internal customers' time in accordance with established policies and procedures
• Oversee invoice approval process through a 3-way match ERP system workflow
• Forecast weekly payments runs assisting the Accounting Department with weekly payment projections
• Provide accounting assistance to management and employees related to vendor expenses including payment research, expense analysis, and procedures
• Ensure all vendor inquiries are reviewed/addressed in a timely manner
• Assist with month-end closing tasks, including assistance with month end AP accruals
• Assist with internal and external audits as needed
• Assist with the implementation of processes and procedures relating to internal controls for the purpose of maintaining accurate and timely payments and support documentation
• Manage the Accounts Receivables process to ensure billing and receivables are correctly processed in a timely manner while Implementing deadlines for invoicing and payment collection
• Review weekly aging reports to drive collection efforts and communicate with the Accounting teams for weekly collection projections and areas of risk
• Forecasts weekly collections in assisting the Accounting Department with cash flow projections
• Application and recording of customer remittance payments and chargebacks to invoices while working closely with the sales and operation teams for researching and disputing unanticipated customer deductions and chargebacks
• Address and correct any discrepancies in accounts or billings
• Assist with month end closing process pertaining to deferred income analysis
• Assist with the implementation of processes and procedures relating to internal controls for the purpose of maintaining accurate and timely invoicing and collections

Preferred Qualifications

• Prefer candidates with prior retail and/or wholesale accounting processes
• Have strong experience with 1099 annual filing process
• Bachelor's Degree in Accounting (or related field of study)

Benefits

• Competitive annual bonus with possibility for achievement based on performance and company results
• Health insurance coverage
• Wellness and remote support programs
• Paid leave programs
• Education-related programs
• Unlimited PTO
• Paid holidays