IT Concepts is hiring a
Staffing Assistant/Communication Coordinator

Summary

The job is for a Staffing Assistant/Communication Coordinator at IT Concepts (ITC). This role involves providing administrative support, managing the recruitment process, and ensuring compliance with federal regulations. The position can be performed remotely but requires east coast working hours.

Responsibilities

• Collaborate with hiring managers to create new job descriptions and requisitions
• Manage and schedule appointments and meetings for the program
• Oversee various functions of the Applicant Tracking System (ATS) and work with the Hiring Managers for interview feedback and entry into the ATS
• Assist in capturing metrics, preparing reports, presentations, and other documents
• Organize and maintain physical and electronic files and records
• Creation of meeting minutes for meetings, newsletter updates, and reminders
• Responsible for updating email groups with additions and removals
• Send out program-wide communications to employees and subcontractors
• Prepare welcome email once a candidate is selected on the program
• Handle new hire orientation for resources
• Handle incoming emails and correspondence professionally
• Escort new employees to the Government site for badge and equipment pickup
• Create and update existing Standard Operating Procedures as needed
• Collaborate with recruiters and hiring managers to understand hiring needs, job requirements, and desired candidate profiles
• Provide suggestions and insights to improve recruitment processes, tools, and strategies
• Collaborating with the HR department to ensure compliance with all federal and state regulations and reporting requirements
• Serve as the main contact for candidates, providing updates, guidance, and addressing inquiries related to the suitability process
• Review and verify the accuracy and completeness of suitability forms and documentation, ensuring adherence to standards and compliance requirements
• Follow standardized procedures, track candidate progress, and identify opportunities for process enhancements to improve efficiency and effectiveness
• Generate reports on suitability process metrics, ensure compliance with legal and company policies, and manage risks associated with the process
• Coordinate with HR and other departments to facilitate the suitability process, provide training and support, and manage related systems and tools
• Maintaining communication to the program for standard documentation
• Administrative capture of meeting minutes and updating of email groups
• Updating job requisitions with Hiring Managers for new positions
• Sending welcome emails to new hires
• Building positive relationships with Hiring Managers, internal and external stakeholders
• Coordinate and confirm interview schedules, agendas, directions, new-hire instructions, and onboarding
• Provide pre onboarding support as assigned (pre hire documentation, security processes, etc.)
• Continuously promote the ITCs brand and culture
• Conduct job and track intake calls with Hiring Managers to assess job duties and requirements