Administrative Assistant

Summary

Join Valatam's remote team as a Bilingual Administrative Assistant! Based in Venezuela, Colombia, Argentina, Ecuador, Peru, or Nicaragua, you will provide comprehensive administrative support to US-based clients. Responsibilities include managing calendars, handling email correspondence, maintaining databases, preparing reports, conducting research, and assisting with bookkeeping. Fluency in English (C1/C2) and at least one year of administrative experience are required. Strong proficiency in Google Workspace and Microsoft Office Suite is also essential. Valatam offers competitive pay, including potential bonuses, paid time off, and various benefits such as a medical insurance stipend, wellness allowance, and access to online fitness classes.

Requirements

• C1/C2 English writing and speaking skills
• At least 1 year of experience in administrative roles, preferably remote
• Strong proficiency in Google Workspace and Microsoft Office Suite (Word, Excel, PowerPoint)
• Excellent organizational skills and the ability to manage multiple tasks simultaneously with attention to detail
• Exceptional verbal and written communication skills
• A quiet home office with a desk and office chair
• Stable internet with at least 10 MBPS download & 2 MBPS upload speed
• A laptop/desktop with 8GB RAM, a 1.6GHz processor, and 50GB of free hard-drive space, a headset, and a smartphone
• Access to a backup place of work in case they suffer a power cut or internet failure, as well as a secondary backup internet option (mobile hotspot, Multibam, WiPod, etc.)

Responsibilities

• Manage and organize calendars, scheduling appointments and meetings
• Handle email correspondence and manage information flow
• Maintain and update client databases and files
• Prepare reports, documents, and presentations as needed
• Conduct research and compile information to assist with various projects and tasks
• Assist with bookkeeping and expense tracking
• Provide general administrative support, including organizing travel arrangements and processing expenses

Preferred Qualifications

Bachelor's or Associate's degree in Business Administration or any related field is preferred

Benefits

• 7 US federal holidays as paid time off
• 4 days paid time off (over 65% of our clients provide even more PTO days)
• Monthly stipend for medical insurance (after an induction period)
• Birthday/Anniversary bonuses
• Gym/Wellness allowance
• Unlimited online fitness classes with our online personal training partner
• Invites to our annual Christmas parties and other in-person or online gatherings