Administrative Assistant

Summary

Join Valatam's remote team as a Bilingual Administrative Assistant! Based in Venezuela, Colombia, Argentina, Ecuador, Peru, or Nicaragua, you will provide comprehensive administrative support to clients in the US. Responsibilities include managing calendars, handling email correspondence, maintaining databases, preparing reports, conducting research, and assisting with bookkeeping. Fluency in English (C1/C2) is required, along with 1-5 years of administrative experience and proficiency in Google Workspace and Microsoft Office Suite. A quiet home office, stable internet, and specific tech requirements are also necessary. Valatam offers competitive pay, ongoing increments, client bonuses, paid time off, medical stipends, and various other benefits.

Requirements

• C1/C2 English writing and speaking skills
• 1 to 5 years of experience in administrative roles, preferably remote
• Strong proficiency in Google Workspace and Microsoft Office Suite (Word, Excel, PowerPoint)
• Excellent organizational skills and the ability to manage multiple tasks simultaneously with attention to detail
• Exceptional verbal and written communication skills
• A quiet home office with a desk and office chair
• Stable internet with at least 10 MBPS download & 2 MBPS upload speed
• A laptop/desktop with 8GB RAM, a 1.6GHz processor, and 50GB of free hard-drive space, a headset, and a smartphone
• Access to a backup place of work in case they suffer a power cut or internet failure, as well as a secondary backup internet option (mobile hotspot, Multibam, WiPod, etc.)

Responsibilities

• Manage and organize calendars, scheduling appointments and meetings
• Handle email correspondence and manage information flow
• Maintain and update client databases and files
• Prepare reports, documents, and presentations as needed
• Conduct research and compile information to assist with various projects and tasks
• Assist with bookkeeping and expense tracking
• Provide general administrative support, including organizing travel arrangements and processing expenses

Preferred Qualifications

Bachelor's or Associate's degree in Business Administration or any related field is preferred

Benefits

• 7 US federal holidays as paid time off
• 4 days paid time off (over 65% of our clients provide even more PTO days)
• Monthly stipend for medical insurance (after an induction period)
• Birthday/Anniversary bonuses
• Gym/Wellness allowance
• Unlimited online fitness classes with our online personal training partner
• Invites to our annual Christmas parties and other in-person or online gatherings