Administrative Assistant

Summary

Join Keller Executive Search as our dedicated Administrative Assistant and thrive in a fast-paced, collaborative environment. You will provide essential support to executive search professionals, ensuring seamless operations and contributing to client success in high-stakes talent acquisition. This role offers remote admin flexibility and the chance to make a real impact in talent acquisition admin roles. Manage executive calendars, schedule meetings, and coordinate travel arrangements. Prepare and edit correspondence, reports, and presentations. Maintain filing systems and manage documents related to client projects. Conduct research to assist with candidate sourcing and client needs. Support the team with various administrative tasks as needed.

Requirements

• Prior experience as an Administrative Assistant or similar role
• Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and multitasking skills
• Excellent written and verbal communication
• Ability to handle confidential information with discretion
• Attention to detail and accuracy
• Works well independently and in a team
• Adaptable in a dynamic environment

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate travel arrangements
• Prepare and edit correspondence, reports, and presentations
• Maintain filing systems and manage documents related to client projects
• Conduct research to assist with candidate sourcing and client needs
• Support the team with various administrative tasks as needed
• Communicate effectively with clients and candidates for a professional experience
• Assist in organizing company events, meetings, and workshops

Benefits

• Competitive salary: 594,000–726,000 annually (depending on experience)
• Comprehensive health insurance (medical, dental, and vision)
• 401(k) retirement savings plan with company match
• Paid Time Off (PTO) including vacation, holidays, and personal days
• Paid Sick Leave
• Significant opportunities for professional growth, skill development, and career advancement
• Supportive, inclusive, and diverse work environment valuing collaboration and innovation
• The chance to make a meaningful impact by connecting top talent with life-changing opportunities
• Experience in a rapidly growing organization
• Opportunity to expand responsibilities over time in executive recruitment
• Hands-on learning and skill development in high-impact talent acquisition
• Flat management structure with direct access to decision-makers
• Friendly, collaborative U.S.-based team empowering innovation
• Open communication environment
• No bureaucracy or rigid hierarchies
• Results-oriented approach