AR/AP Accountant

Summary

Join Prepared Hero, a DTC ecommerce brand, as a detail-oriented AR/AP Accountant with CPG industry experience. You will manage end-to-end accounts payable and receivable processes, ensuring timely payments and collections while maintaining accurate records. Responsibilities include processing vendor bills and employee reimbursements using Bill.com, performing 3-way invoice matching, reconciling discrepancies, managing vendor relationships, generating customer invoices, reconciling payments, communicating with customers on overdue invoices, pulling and processing invoices from EDI portals, troubleshooting transmission errors, working with ERP teams, maintaining accurate records, preparing reports, and ensuring compliance. The ideal candidate possesses 3+ years of AR/AP accounting experience in CPG or a related industry, strong knowledge of Bill.com and SPS Commerce, proficiency in 3-way invoice matching, and familiarity with ERP systems. A Bachelor’s degree in Accounting or Finance is preferred. This fully remote position offers flexible working hours.

Requirements

• 3+ years experience in AR/AP accounting, ideally in the CPG or wholesale/retail industry
• Strong knowledge of Bill.com, SPS Commerce, and EDI workflows
• Proficient in 3-way invoice matching
• Familiarity with ERP systems such as NetSuite, Fulfil.io, or similar
• Proficient in Microsoft Excel and G Suite
• Strong organizational skills and attention to detail

Responsibilities

• Process vendor bills and employee reimbursements using Bill.com
• Perform 3-way matching of purchase orders, receipts, and invoices
• Reconcile discrepancies with internal teams and external vendors
• Manage vendor relationships and ensure timely payments
• Generate and issue customer invoices based on sales orders and fulfillment data
• Reconcile incoming payments and monitor outstanding accounts
• Communicate with customers on overdue invoices and apply cash receipts
• Pull and process invoices from SPS Commerce and other EDI portals
• Troubleshoot transmission errors and resolve integration issues
• Work with ERP teams to ensure invoice accuracy and data flow consistency
• Maintain accurate records and assist with month-end close and reconciliations
• Prepare AR/AP aging reports and assist with audits as needed
• Ensure adherence to company policies and GAAP compliance

Preferred Qualifications

• Bachelor’s degree in Accounting, Finance, or related field
• Experience with warehouse/3PL invoicing and chargeback reconciliation
• Understanding of retail terms like net payment cycles, allowances, and deductions
• Exposure to tools like QuickBooks, A/P automation platforms, or inventory systems

Benefits

• Competitive hourly range with flexibility depending on background and experience
• PTO + Regional Holiday time off
• End-of-year bonus
• Wellness & workspace budget
• Fully remote position with flexible working schedule