Broadcast Operations Administrator

Summary

Join MediaRadar's Broadcast Operations team as a Broadcast Operations Administrator! This part-time (up to 28 hours/week), remote role offers a salary of $22-24/hour. You will support the department's operational and financial infrastructure, ensuring efficient operations. Key responsibilities include managing vendor invoicing, maintaining site documentation, and ensuring accurate billing information. The ideal candidate is detail-oriented, proactive, and possesses strong organizational skills and familiarity with vendor billing systems. You will handle various clerical tasks, manage schedules, and process documents. This position requires strong organizational skills and the ability to work independently.

Requirements

• 2+ years of administrative experience, preferably in vendor management and finance
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with invoice processing platforms and file management systems
• Strong attention to detail and organizational skills
• Ability to work independently, prioritize tasks, and meet deadlines in a dynamic environment

Responsibilities

• Answer and direct phone calls and emails professionally and promptly
• Greet and assist visitors and guests in person or virtually
• Maintain physical and digital filing systems, ensuring all documents are accurately organized and accessible
• Schedule meetings, appointments, and travel arrangements as needed
• Process weekly and monthly invoices from vendors that require processing and record keeping
• Download and store cable invoices to support Ramp transactions, ensuring documentation is attached to each charge as it is incurred
• Maintain and update the Cable Account and Rent spreadsheets for accuracy and completeness
• Assist with invoice tracking, purchase orders, and expense reports, coordinating with Finance as needed
• Update all cable service provider accounts with the company’s current name and relevant information
• Refresh account email addresses and login credentials, replacing outdated or former employee-related information with centralized and secure credentials
• Coordinate the update of billing addresses across all accounts in preparation for or following the closure of the West Chester Office
• Provide account support for the Broadcast Operations team members
• Reorganize and standardize documentation for all sites
• Rename documents using a consistent naming convention
• Consolidate files into single locations sorted by site
• Eliminate redundant copies and clarify current document ownership

Preferred Qualifications

• Google Workspace knowledge is a plus
• Experience working with utility and cable service provider accounts is a plus
• Experience with Ramp or similar expense management platforms
• Excellent written and verbal communication skills