Business Associate

Summary

Join our team as a Business Associate and contribute to the success of our state-of-the-art soft-body physics engine, BeamNG.drive. This hybrid role supports day-to-day operations, customer-facing coordination, and overall company efficiency. You will provide administrative support, manage client relationships, and improve internal processes. The ideal candidate is organized, proactive, and possesses excellent communication skills. This position offers flexible working hours and various professional development opportunities. We are a growing, diverse team committed to fostering a safe and inclusive work environment.

Requirements

• Degree in business administration, operations management, communications, engineering or a related field
• Excellent organizational and time management skills, with the ability to multi-task, take initiative at every step and follow through independently
• Strong written and verbal communication skills in English; additional languages are a plus
• High attention to detail and a proactive approach to problem-solving
• Ability to manage client-facing conversations with professionalism and clarity
• 1-2 years of experience using CRM or workflow management tools

Responsibilities

• Provide administrative support to the team, including managing calendars, scheduling meetings, and coordinating travel arrangements
• Organize and maintain records of business activities, including files, reports, customer and supplier data
• Assist with onboarding and management of external relationships, vendors, and contracts
• Handle legal-related documentation and coordination (e.g. contracts, trademarks, licensing)
• Act as the first point of contact for client inquiries and conduct initial discovery calls to understand their needs and provide basic product or service overviews
• Maintain and update the CRM with client records, meeting notes, and communications
• Coordinate client communications and ensure timely follow-up on inquiries, quotes, invoices, and license management
• Support preparation and delivery of client-ready documents, proposals, and supporting materials
• Track early-stage sales activity and ensure timely handoffs within the team
• Track license expiration dates and proactively initiate renewal conversations
• Prepare clear, client-ready summaries and documents for internal and external use
• Identify operational gaps, propose and implement improvements to workflows, documentation, or internal processes
• Collaborate with cross-functional teams to streamline coordination between business and product teams

Preferred Qualifications

• Prior experience in operations, customer-facing roles and/or project coordination preferred
• Knowledge of project management principles, business processes, and customer experience best practices is a plus

Benefits

• Flexible working hours
• Language courses
• Talent development program (training budget, participation in seminars/conferences, and etc)
• Personal development program (feedback, leadership, conflict engagement, etc)
• Budget for home office
• Parental leave
• Employee assistance program