Communications Virtual Assistant

Summary

Join Winona, a leading telemedicine company specializing in HRT for women in menopause, as their Communications Virtual Assistant. This junior-mid level role supports outreach and partnership activities, requiring strong organizational and communication skills. Responsibilities include managing contact lists, coordinating outreach, tracking responses, preparing reports, and collaborating with internal teams. The ideal candidate possesses experience in communications or administrative support, proficiency in Google Workspace, and a proactive problem-solving approach. Winona offers a remote work environment, unlimited paid time off, paid holidays, bonuses, and professional development opportunities.

Requirements

• Previous experience in communications, partnerships, marketing, or administrative support roles
• Strong organizational and time-management skills with the ability to manage multiple tasks, maintain detailed records, and organize information effectively
• Excellent written and verbal communication skills, with a professional and engaging approach
• Proficiency in Google Workspace (Docs, Sheets, Calendar) or similar productivity tools
• Proactive problem-solver with attention to detail and a collaborative mindset
• Must be available during core hours of 12 PM to 5 PM EST, with flexibility to adjust as needed

Responsibilities

• Support communication and partnership initiatives by managing contact lists, logging outreach activity, tracking responses, and maintaining organized records
• Coordinate email outreach and follow-ups for partnerships, sponsorships, and campaigns
• Assist in scheduling meetings, preparing internal documents, and supporting contract fulfillment and tracking
• Collaborate with content, community, and social media teams to ensure consistent messaging across platforms
• Conduct research on partnership, sponsorship, podcast, and event opportunities within the women’s health space
• Prepare and update weekly and monthly performance reports summarizing outreach and campaign impact
• Monitor and respond to inquiries from shared inboxes, ensuring timely follow-up and accurate documentation
• Support both virtual and in-person event coordination and handle associated media logistics
• Help maintain internal calendars, content schedules, and communications systems

Preferred Qualifications

• Experience with or interest in contributing to a company focused on women's well-being is a significant plus
• Familiarity with social media platforms, analytics tools, and CRM or tracking systems is an advantage

Benefits

• Work wherever you choose
• Unlimited Paid Time off
• Paid non-working holidays per country of residence
• Pro-rated 13th-month bonus in select regions
• Referral bonuses
• Financial support for online courses