Conference Coordinator

Summary

Join Opal Group as a Conference Coordinator and play a vital role in producing logistics and programs for our executive-level conferences. This remote position, with occasional travel, involves managing all aspects of conference materials and collaborating with various departments. You will be responsible for coordinating speaker and sponsor communications, managing registrations, and overseeing event logistics. The ideal candidate possesses strong organizational, communication, and analytical skills, along with experience in research and procurement. A Bachelor's degree is preferred, and experience with Salesforce is a plus. The salary is $1000 USD per month.

Requirements

• Experience doing research and procurement
• Ability to work under pressure
• Strong interest in event planning
• Strong analytical and critical thinking skills
• Excellent ability to multi-task, prepared to work on at least 5 events at varying stages
• Engaging, professional, and diplomatic demeanor - Customer service focus
• Self-motivated and able to work both independently and as part of a team
• Strong attention to detail
• Valid travel documents for US entry

Responsibilities

• Establish and maintain relationships with key professionals, industry leaders, senior executives, and media within relevant vertical markets
• Assist customers professionally, service-oriented during the execution of daily work and onsite at conferences
• Manage the coordination of internal Travel, Transportation, and Shipping arrangements
• Manage the coordination of VIP Speaker Travel
• Event management, planning and logistics in all stages
• Liaise with speakers and sponsors to collect accurate and relevant information related to the website, conference brochures, and mobile app
• Coordinate conference mailings, including notifications for hotel bookings, activity registrations, mobile app, printing materials deadlines, etc
• Direct communication with the accounting department to review the event's status in terms of financial results, collections, expenses, other revenue, reservations, etc
• Complaint management from event participants
• Create and edit conference mobile app, including sponsor ads, speaker biographies, and speaker presentations
• Manage registrations through databases
• Facilitate organizing and coordinating panel discussions (for speakers) before the event

Preferred Qualifications

• Bachelor’s Degree
• Experience with Salesforce

Benefits

Remote work